PLYMOUTH SELECTBOARD MEETING MINUTES
MINUTES
SELECTMEN’S MEETING
MAY 7, 2012
Present: Ralph Michael, Russ Tonkin, Andy Crossman, Al Poirier, Hawk Owner, Bob Lambert, Wendell Cameron.
Al Poirier submitted the Emergency Plan Contract information. Russ makes a motion to accept. Andy Seconds.
So voted.
Ralph – Has there has been any progress with the school building being used as an Emergency Shelter?
Al – I am waiting for the School Board to contact the attorney to see if it is allowed with the existing lease contract. If the school is used as a shelter, would the Selectboard want the shelter to be a Red Cross shelter? I would recommend using the Red Cross. They will pay the costs to run the shelter when it is open. They will train the 9-10 people needed to run the shelter. Food, supplies, signs and materials will be paid for by Red Cross. We would have to have one training session a year. The big thing is, the Red Cross takes all liability when the shelter is open. The Town takes no liability during the time the shelter is open. If Plymouth does not have enough man power when the shelter is open, the Red Cross will provide the man power needed.
The Selectboard agrees with using Red Cross.
The emergency plan will be filed in the Town Clerks office, fire dept and the school building.
A Hawk owner let the Selectboard know he is happy with the new zoning of the Hawk area on the Proposed Town Plan.
Wendell Cameron discussed the 6th Killington Jeep Jamboree. (SEE ATTACHED) The board members recommended if they did use Plymouth roads, not to use any reinstated roads, notify the board, and if using the road from 5 corners to Reading to use the high road and NOT the creek bed.
Discussed finances of the Town. $1.5 million needs to be paid to the State for Education Taxes and $1.0 million needs to be paid on the line of credit the Town got to help with repairs caused by Hurricane Irene. The Board is hoping to receive more money from FEMA soon to help with these payments.
Larry submitted his resignation as 911 Coordinator. Russ makes a motion to appoint Pete Fellows as the new 911 Coordinator. Andy seconds. So voted. Russ will draft a letter to send to Pete informing him he was appointed as 911 coordinator.
The Board needs to get info on moving forward with debris removal from the rivers that may affect Town Bridges & Culverts.
Ralph discussed with the Board about Ninevah & Farm & Wilderness Litigation.
There will be a Special Meeting on Friday May 11, 2011 at 5:00 PM to discuss Hazard Mitigation. The meeting will go into executive session at 5:30 PM to discuss legal matters.
Approved excess weight permit for CT Valley Trucking.
Reviewed resumes for the Custodial position:
Jim Allen
Joe Rebideau
Kathy Lee Raymond
Donna Lee
Marie Wade.
Michael McNamara
The Board decided to offer the position to Joe Rebideau at $14.00 per hour. A letter will be sent to Joe offering him the custodian position.
Discussed CPA Report and Town Budget. The surplus was determined to be $ 115,720 requiring the town to raise $1,070,883.96 in taxes. The new budget break down should be sent to all the registered voters in town stating copies of the CPA’s report is available at the Municipal Building. The CPA (Jeff Bradley) has been paid in full so we should get the final budget report before the Special Budget Meeting on May 23, 2012 at 7:00 PM.
Received resignation from Jodi as the Selectboard Clerk.
Russ has three Selectboard Admin. Assistant job descriptions from other towns to use as a guide in putting together a job description for an Admin. Assistant for Planning, Zoning and the Selectboard.
We should have Rachel put together a job description for this position using the info Russ got as a guideline In addition Russ would get current pay for Selectboard assist in similar sized towns.
Ralph – We will possibly need to provide a computer and software to help the Admin. Assistant. We will discuss this at our next meeting on May 21, 2012.
Approved meeting minutes and Public Hearing Minutes from April 16, 2012
Russ made a motion to approve a liquor license for Plymouth Cheese Factory. Andy seconds. So voted.
After having the Public Hearing on April 16th for the Reclassification of the first section of Unknown Soldiers Rd., Russ motions to reclassify this segment of Unknown Soldiers Rd. from a Class 3 to a Class 4. Andy seconds. So voted.
Approved an excess weight permit for JB Webster Construction.
Russ makes a motion to accept the Proposed Town Plan with minor changes on page 24.
Andy seconds. So Voted. A discussion was held concerning F&W request to change all their forest legacy land to Conservation 25 zoning. Ralph said this was not appropriate and we should discuss this further with F&W.
The Board decided June 12, 2012 is the date they will set to vote by Australian Ballot on the proposed Town Plan.
Jill requested using the school building for camping volunteers. The Board denied the request because of concerns for liability and proper bathroom facilities.
Russ mentioned the Historical society requested the water be turned on in their building. It was mentioned that Larry usually takes care of this.
Russ asked the status of the “Wheeler” bridge. Ralph said that the clerk was writing a letter to the state to get this clarified.
Michelle Pingree asked the Board if they would allow the Pingrees to park their double wide mobile home in the Municipal Building yard until the site work is completed at their property.
The Board would need to know when and how long this would be in the yard. Russ will report back to the board with this info.
Russ brought up the question of continuing to use Fred Glover as the Town attorney while he is representing Ralph and the application for the gravel pit. Russ felt it would be more clear to the town if, at least until the pit question is complete, that the town hired another lawyer so he/she would be familiar with town affairs. Andy and Ralph did not think this was necessary and stated that a new lawyer would just have to get up to speed if the town needed a lawyer because of any appeal related to the Frog city gravel pit.
Andy makes a motion to adjourn. Russ seconds. So voted.
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