City of Newport
Development Review Board
2007
Minutes
DEVELOPMENT REVIEW BOARD *** MINUTES *** December 12, 2007
MEMBERS PRESENT: Agathe Coburn, Paul Curtis, John Harlamert, Joan Poutre.
MEMBERS ABSENT: Harriet Hall.
OTHERS PRESENT: Stephen Gendreau, Clark Curtis.
7:00 p.m.: Chair Joan Poutre called the meeting to order.
On a motion by John Harlamert and seconded by Agathe Coburn the minutes to the last meeting (Nov 28) were accepted as written. The decision was unanimous among the members present.
Chair Joan Poutre read application 07-086 by Stephen & Deborah Gendreau for site plan approval for a 40 ft by 65 ft addition for new retail area, relocation of existing signs, and 2 storage trailers until the addition is built. This property is located at 199 Coventry Street and is in Commercial Zone A zoning district. Stephen Gendreau was present to explain the request. A letter from Public Works Director Tom Bernier dated 12/10/07 was read into the record. Hours of operation are from 7:00 am to 5:30 pm. The board expressed concern about outside lighting. Mr. Gendreau will put at least 2 downcast lights on the front of the building. Clark Curtis asked Mr. Gendreau if he knew that he is in violation of a permit from 2005. He still has 2 trailers on premises that were supposed to be removed before that permit expired. Mr. Gendreau explained why they were still there and admitted the wrongdoing and apologized for it. The Board reviewed the site plan in accordance with Section 507.
1.) The adequacy of parking, traffic access, and circulation for pedestrians and vehicles with particular attention to safety;
Findings: 22 parking spaces are proposed and 20 spaces are required. Access is from Coventry Street. A lane is provided for access to the loading dock.
Conclusion: Parking, traffic access, and circulation for pedestrians and vehicles are approved as submitted.
2.) The adequacy of landscaping, screening, and setbacks with regard to achieving maximum compatibility and protection to adjacent properties;
Findings: None is proposed. Setbacks for this district are zero.
Conclusion: Landscaping, screening, and setbacks are approved as submitted.
3.) The protection of the utilization of renewable energy resources;
Findings: There are no renewable energy resources in the area that need to be protected.
Conclusion: Protection of the utilization of renewable energy resources is approved as submitted.
4.) Exterior lighting;
Findings: Exterior lighting is minimal.
Conclusion: Exterior lighting is approved as submitted.
5.) Harmonious relationship between proposed uses and existing adjacent uses;
Findings: There is no change of use proposed. There are no known conflicts with the adjacent uses.
Conclusion: Harmonious relationship between proposed uses and existing adjacent uses is approved as submitted.
6.) The adequacy of drainage control;
Findings: There is no change to the existing drainage pattern. The PW director has approved drainage.
Conclusion: The adequacy of drainage control is approves as submitted.
7.) Compliance with all pertinent parts of the Newport City bylaw;
Findings: The PW Director has approved the redesigned driveway and the adequacy of water, sewer, and roadways.
Conclusion: This application is in compliance with all pertinent parts of the bylaw as submitted.
John Harlamert made a motion to grant site plan approval to application 07-086 by Stephen & Deborah Gendreau as submitted. Seconded by Paul Curtis. APPROVED BY UNANIMOUS DECISION.
Due to the absence of DRB members Harriet Hall and Patricia Vinson the DRB decided it would be best to table application 07-060 by Kingdomgo Corp & Territory Sand & Gravel. Agathe Coburn made a motion to table application 07-060 by Kingdomgo Corp & Territory Sand & Gravel until January 9, 2008 at 7:00 p.m. here in the Council room of the Municipal building. Seconded by Paul Curtis. APPROVED BY UNANIMOUS DECISION.
7:30 p.m.: On a motion made by Agathe Coburn and seconded by John Harlamert the meeting was adjourned.
The minutes were taken by Bob Kelley and filed for record on 12/18/07.
DEVELOPMENT REVIEW BOARD *** MINUTES *** November 28, 2007
MEMBERS PRESENT: Agathe Coburn, Harriet Hall, John Harlamert, Clark Curtis (alternate for 07-074 & 07-060), Denise Bowen (alternate for 07-085), Patricia Vinson (alternate for 07-085 & 07-060).
MEMBERS ABSENT: Paul Curtis, Joan Poutre.
OTHERS PRESENT: Brian Cote, Mitch Wonson, Douglas Spates, Norbert Blais, Duncan Kilmartin, Thomas Bernier, Bob Kelley.
7:10 p.m.: Vice chair Agathe Coburn called the meeting to order.
On a motion by John Harlamert and seconded by Patricia Vinson the minutes to the last meeting (Nov 14) were accepted as written. The decision was unanimous among the members present.
Vice Chair Agathe Coburn read application 07-074 by Pine Bluff Estates Partnership for site plan approval for a six lot subdivision. This property is located at the end of Pine Street and is in a General Residential zoning district. This application was tabled from their Oct 24th meeting. Doug Spates, Mitch Wonson, and Norbert Blais were present to explain the request. There was a site visit at 4:00 prior to this meeting; Agathe Coburn, John Harlamert, Clark Curtis, Bob Kelley, Doug Spates, Norbert Blais, and Duncan Kilmartin were at the site visit. Discussion began on the application. Abutting property owner Douglas Calcagni hired Milone & MacBroom to review the storm water for this project and they submitted a plan for additional storm drainage improvements which includes 4 catch basins and redirection of a swale, Mr. Cote was present for Milone & MacBroom. Mr. Spates and Mr. Blais felt the catch basins were totally unnecessary and that the project does not affect the west side of Pine St. Mr. Blais thought that the runoff from a pave road verse a gravel road was very slight. Mr. Cote felt that a paved road accelerates the runoff. There was considerable discussion of whether Pine St Ext should be required to be paved. The applicant feels that it should be left gravel and Mr. Kilmartin stated that his client agrees. PW Director Tom Bernier felt that it should be brought up to City specs, including being paved. Zoning Administrator Bob Kelley felt that the current bylaw requires that it be paved. Mr. Wonson felt that the bylaw under PUDs allows the DRB to waive certain requirements. An alternative to the 4 catch basin storm water system was discussed that would include a catch basin on the west side of Pine St with a culvert day lighted to the east side of Pine street. Both the applicant and Mr. Cote thought this would be an acceptable alternative.
8:10 p.m.: Clark Curtis made a motion to pause the meeting to go into deliberative session. Seconded by John Harlamert. The decision was unanimous among the members present.
9:50 p.m.: The DRB returned from deliberative session. The Board reviewed the site plan in accordance with Section 507.
1.) The adequacy of parking, traffic access, and circulation for pedestrians and vehicles with particular attention to safety;
Findings: Parking is not required for a subdivision. Access is from Pine Street. The paved portion of Pine Street is a City street and the gravel portion is a R.O.W. §507 requires all new roads be built to City specs and considers all existing R.O.W. accessing a new subdivision to be a new road. Driveway locations affect snow removal and circulation. The Public Works Director would like all new driveways to receive an Access Permit from his department.
Conclusion: Parking, traffic access, and circulation for pedestrians and vehicles are approved with the condition that all driveways require an access permit from the Public Works Department and that all roads be built to City specifications as per §507.
2.) The adequacy of landscaping, screening, and setbacks with regard to achieving maximum compatibility and protection to adjacent properties;
Findings: No landscaping or screening is proposed. §508 allows for Minimum Area and Dimensional Requirements to be waived on their individual merit in PUDs, however the paving requirement cannot be waived according to Title 24 VSA §4417(d). Front yard set backs are proposed to be 20 ft. Side yard setbacks bordering lots within the PUD are proposed to be 10 ft. Lot frontages vary from 45 ft to over 100 ft. Other phases of this development have similar setbacks and frontages.
Conclusion: Landscaping, screening, and setbacks are approved as submitted.
3.) The protection of the utilization of renewable energy resources;
Findings: There are no renewable energy resources in the area that need to be protected.
Conclusion: Protection of the utilization of renewable energy resources is approved as submitted.
4.) Exterior lighting;
Findings: No exterior lighting is proposed.
Conclusion: Exterior lighting is approved as submitted.
5.) Harmonious relationship between proposed uses and existing adjacent uses;
Findings: The proposed use is for single family dwellings. Existing adjacent uses are single family dwellings.
Conclusion: Harmonious relationship between proposed uses and existing adjacent uses is approved as submitted.
6.) The adequacy of drainage control;
Findings: Public Works Director Tom Bernier has reviewed the site layout, grading and drainage runoff. He foresees no problems and has approved it with the addition of a catch basin and culvert with the design and location to meet his final approval. Two abutting property owners have expressed concerns with the drainage.
Conclusion: The adequacy of drainage control is approved as amended.
7.) Compliance with all pertinent parts of the Newport City bylaw;
Findings: Items 1-6 above address all the pertinent of the bylaw.
Conclusion: This application is in compliance with all pertinent parts of the bylaw as submitted.
Clark Curtis made a motion to grant site plan approval to application 07-074 by Pine Bluff Estates Partnership with the following conditions:
Seconded by John Harlamert. APPROVED BY UNANIMOUS DECISION.
Vice chair Agathe Coburn read application 07-085 by Pine Bluff Estates Partnership for site plan approval for construction of three 2-unit condominium buildings. This property is located on the southeast side Estates Drive and is in a general residential zoning district. Mr. Spates, Mr. Wonson and Mr. Blais were present to explain the request. In a letter from PW Director Tom Bernier, he has a concern that one of the buildings may be closer than 10 ft from a sewer main. Mr. Wonson stated that all buildings will have a minimum 10 ft setback from the sewer main. The Board reviewed the site plan in accordance with Section 507.
1.) The adequacy of parking, traffic access, and circulation for pedestrians and vehicles with particular attention to safety;
Findings: There is a one stall garage and a parking space in front of the garage for each unit. Access is from Estates Drive.
Conclusion: Parking, traffic access, and circulation for pedestrians and vehicles are approved as submitted.
2.) The adequacy of landscaping, screening, and setbacks with regard to achieving maximum compatibility and protection to adjacent properties;
Findings: Landscaping and setbacks will be similar to the exiting condos.
Conclusion: Landscaping, screening, and setbacks are approved as submitted.
3.) The protection of the utilization of renewable energy resources;
Findings: There are no renewable energy resources in the area that needs to be protected.
Conclusion: Protection of the utilization of renewable energy resources is approved as submitted.
4.) Exterior lighting;
Findings: Exterior lighting is minimal.
Conclusion: Exterior lighting is approved as submitted.
5.) Harmonious relationship between proposed uses and existing adjacent uses;
Findings: The propose use is similar to the existing uses.
Conclusion: Harmonious relationship between proposed uses and existing adjacent uses is approved as submitted.
6.) The adequacy of drainage control;
Findings: There is no change to the existing drainage pattern. PW Director Tom Bernier has approved drainage control.
Conclusion: The adequacy of drainage control is approved as submitted.
7.) Compliance with all pertinent parts of the Newport City bylaw;
Findings: PW Director Tom Bernier has approved the proposed new and redesigned driveways.
Conclusion: This application is in compliance with all pertinent parts of the bylaw as submitted.
John Harlamert made a motion to grant site plan approval to application 07-085 by Pine Bluff Estates Partnership with the condition that the project must comply with all conditions outline in the letter from PW Director Tom Bernier to the DRB dated November 26, 2007:
Seconded by Harriet Hall. APPROVED BY UNANIMOUS DECISION.
Due to the late hour and the fact that the DRB was only planning to deliberate on the application tonight, Patricia Vinson made a motion to table application 07-060 by Kingdomgo Corp & Territory Sand & Gravel until 7:00 p.m. December 12, 2007 here in the Council Room. Seconded by Harriet Hall. The decision was unanimous among the members present.
10:15 p.m.: On a motion made by John Harlamert and seconded by Patricia Vinson the meeting was adjourned.
The minutes were taken by Bob Kelley and filed for record on 12/3/07.
DEVELOPMENT REVIEW BOARD *** MINUTES *** November 14, 2007
MEMBERS PRESENT: Agathe Coburn, Harriet Hall, Clark Curtis (alternate for 07-060 Kingdomgo Corp application), Patricia Vinson (alternate for 07-060 Kingdomgo Corp application).
MEMBERS ABSENT: Joan Poutre, Paul Curtis, John Harlamert.
OTHERS PRESENT: Dan Scott, John Stevens, Robert Alexander, Kristin Bacon, Frank Knoll, John Harlamert, Tom Bernier, Robin Smith, Bob Kelley.
7:00 p.m.: Vice chair Agathe Coburn called the meeting to order.
On a motion by Clark Curtis and seconded by Harriet Hall the minutes to the last meeting (Oct 24) were accepted as written. The decision was unanimous among the members present.
Vice chair Agathe Coburn read application 07-060 by Kingdomgo Corp & Territory Sand & Gravel for gravel extraction for sale off site and to reclaim previously disturbed areas along with reclaiming sites disturbed by extraction. This property is located off Glen Road to the west of the Newport Country Club golf course and is in General and Urban Residential zoning districts. This application was tabled from their October 24, 2007 meeting. Dan Scott, John Stevens, Robert Alexander, and Kristin Bacon were present to explain the request. Mr. Scott submitted a revised set of plans and briefly explained each sheet. All roads outside the extraction area will be built according to Kingdomgo’s phase II plans that have been approved by Act 250. Mr. Stevens was reminded that Kingdomgo needs to submit a new application for phase II due to changes made to phase II during Act 250 review. Mr. Scott also submitted 2 letters concerning Kingdomgo’s access onto Pine Hill Rd in Derby and a letter with boiler plate performance bond language. The contract referenced in the performance bond was not submitted. Mr. Scott stated that he could get it to the zoning administrator. Robert Alexander submitted and explained his revised traffic impact report. With the additional traffic generated from this project the projected level of service would be “A”. Mr. Alexander explained that his report should be completed soon. Mr. Scott submitted a letter from Royer-Camp Insurance Inc stating that a liability policy with a $1,000,000 limit was available whenever requested. Frank Knoll had concerns with the mining operation and its negative impact on his development. PW Director Tom Bernier expressed concerns with portions of the Glen Road being able to hold up with heavy truck traffic, particularly sections near wet areas that took a beating when the prison expanded.
Clark Curtis made a motion to table application 07-060 by Kingdomgo Corp & Territory Sand & Gravel until 7:00 p.m. November 28, 2007 here in the Council Room. Seconded by Harriet Hall. The decision was unanimous among the members present.
In other business the Board briefly discussed Pine Bluff estates infrastructure with PW Director Tom Bernier and requested that he attend their next meeting on the proposed Pine Bluff subdivision.
9:25 p.m.: On a motion made by Harriet Hall and seconded by Patricia Vinson the meeting was adjourned.
The minutes were taken by Bob Kelley and filed for record on 11/16/07.
DEVELOPMENT REVIEW BOARD *** MINUTES *** October 24, 2007
MEMBERS PRESENT: Agathe Coburn, Paul Curtis, Harriet Hall, John Harlamert, Joan Poutre, Clark Curtis (alternate for both applications tonight), Patricia Vinson (alternate for 07-060 Kingdomgo Corp application).
MEMBERS ABSENT: None.
OTHERS PRESENT: Dan Scott, Duncan Kilmartin, Mitch Wonson, Norbert Blais, Robert Alexander, Kristin Bacon, Gail Kilmartin, Bob Kelley.
7:00 p.m.: Chair Joan Poutre called the meeting to order.
On a motion by John Harlamert and seconded by Agathe Coburn the minutes to the last meeting (Oct 10) were accepted as written. The decision was unanimous among the members present.
Vice Chair Agathe Coburn read application 07-074 by Pine Bluff Estates Partnership for site plan approval for a six lot subdivision. This property is located at the end of Pine Street and is in a General Residential zoning district. This application was tabled from their Sept 26th meeting. Doug Spates, Mitch Wonson, and Norbert Blais were present to explain the request. Chair Joan Poutre had a conflict of interest with this application and alternate Clark Curtis replaced her. The board reviewed a letter dated October 22, 2007 from Public Works Director Tom Bernier addressing criteria he was required to review. Mr. Spates objects to the portion of item #4 that states “All other existing infrastructure easements within Pine Bluff Estates must be in place prior to any lot sales.” He felt that other existing infrastructure has nothing to do with this application. A revised site plan was submitted on October 11, 2007 which the Board reviewed. Drainage was discussed in considerable detail. Duncan Kilmartin was present representing abutting property owner Douglas Calcagni. He has concerns that this project, as designed, will not prevent undue drainage onto Mr. Calcagni’s property. Mr. Calcagni has hired an engineering firm to review the application and their review should be completed in 2 weeks and 2 days, this would be in time for the DRB’s next scheduled meeting. Mr. Kilmartin expressed concerns with the end of Pine Street being paved, he feels this would cause more runoff onto Mr. Calcagni’s property than if the road was left gravel. Zoning Administrator Bob Kelley stated that he thought the bylaws were clear that the road would have to be paved. Mr. Spates felt that it should not be the developer’s responsibility to pave the existing road. Mr. Wonson felt that, under §508 Planned Unit Development of the Newport City Zoning Bylaw, the Board is empowered to vary certain requirements of the Bylaw. Mr. Spates stated that he had no objection to tabling the meeting to wait for the info from Mr. Calcagni’s engineer and suggested November 28th as he would be out of town on November 14th. It was felt that a site visit would also be useful.
John Harlamert made a motion to table application 07-074 by Pine Bluff Estates Partnership until 7:00 p.m. November 28, 2007 here in the Council Room with a site visit at 4:00 p.m. on November 28, 2007 prior to the meeting. Seconded by Clark Curtis. APPROVED BY UNANIMOUS DECISION.
Chair Joan Poutre read application 07-060 by Kingdomgo Corp & Territory Sand & Gravel for gravel extraction for sale off site and to reclaim previously disturbed areas along with reclaiming sites disturbed by extraction. This property is located off Glen Road to the west of the Newport Country Club golf course and is in General and Urban Residential zoning districts. This application was tabled from their September 26th meeting. Paul Curtis and John Harlamert stepped down from the Board because of conflicts of interest and alternates Clark Curtis and Patricia Vinson replaced them. Mr. Scott and Mr. Alexander were present to explain the request. Joan read a letter dated October 8, 2007 from Territory Sand & Gravel, Inc. Mr. Scott submitted a letter from The Essex Agency, Inc that states they are working on the bond for this project and may need additional information from the City. Zoning Administrator Bob Kelley told him that they should contact the City Manager with any questions regarding the Bond. Mr. Scott said that the bond would cover reclamation of the site. He was not proposing a bond for possible damage to the City streets. Mr. Scott did not have a letter from the Town of Derby concerning the access onto Pine Hill Road, but he will get one. A draft Traffic Impact Report by Summit Engineering, Inc was submitted. Traffic was discussed and the Board will study the report for their next meeting. Kingdomgo has received their Act 250 permit for their Phase II subdivision. Some of the roads thru the development have changed. The gravel extraction will comply with all conditions of this Act 250 permit in regards to roads, storm water, etc… Other aspects of the project were discussed and it was agreed to meet again on this application on Nov 14th.
Agathe Coburn made a motion to table application 07-060 by Kingdomgo Corp & Territory Sand & Gravel until 7:00 p.m. on November 14, 2007 here in the Council Room. Seconded by Harriet Hall. APPROVED BY UNANIMOUS DECISION.
9:25 p.m.: On a motion made by Harriet Hall and seconded by Clark Curtis the meeting was adjourned.
The minutes were taken by Bob Kelley and filed for record on 10/29/07.
DEVELOPMENT REVIEW BOARD *** MINUTES *** October 10, 2007
MEMBERS PRESENT: Agathe Coburn, Paul Curtis, Alice Macie (alternate for all application tonight), John Harlamert, Joan Poutre.
MEMBERS ABSENT: Harriet Hall.
OTHERS PRESENT: Rick Geisel (Turning Point), Shiv Kumar (Shiva Retail Srv), Ron Merrill (Columbia Forest Products), Allen Lasell (Columbia Forest Products), Pam Pedersen, Mitch Wonson, Michael Hamblett.
7:00 p.m.: Chair Joan Poutre called the meeting to order.
On a motion by John Harlamert and seconded by Agathe Coburn the minutes to the last meeting (Sept 26) were accepted as written. APPROVED BY UNANIMOUS DECISION.
Chair Joan Poutre read application 07-075 by NFI Vermont Inc d/b/a Turning Points for site plan approval for a 12 ft by 16 ft storage shed. This property is located at 215 Glen Road and is in an Urban Residential zoning district. Rick Geisel was present to explain the request. The Board reviewed the site plan in accordance with Section 507.
1.) The adequacy of parking, traffic access, and circulation for pedestrians and vehicles with particular attention to safety;
Findings: Parking, traffic access and circulation were reviewed. The shed will have a minor affect on parking.
Conclusion: Parking, traffic access, and circulation for pedestrians and vehicles are approved as submitted.
2.) The adequacy of landscaping, screening, and setbacks with regard to achieving maximum compatibility and protection to adjacent properties;
Findings: There is no landscaping proposed with this application.
Conclusion: Landscaping, screening, and setbacks are approved as submitted.
3.) The protection of the utilization of renewable energy resources;
Findings: There are no renewable energy resources in the area that need to be protected.
Conclusion: Protection of the utilization of renewable energy resources is approved as submitted.
4.) Exterior lighting;
Findings: Exterior lighting is not affected by this application.
Conclusion: Exterior lighting is approved as submitted.
5.) Harmonious relationship between proposed uses and existing adjacent uses;
Findings: There is no change of use proposed.
Conclusion: Harmonious relationship between proposed uses and existing adjacent uses is approved as submitted.
6.) The adequacy of drainage control;
Findings: Drainage control is not affected by this application.
Conclusion: The adequacy of drainage control is approves as submitted.
7.) Compliance with all pertinent parts of the Newport City bylaw;
Findings: The 6 criteria above cover all pertinent parts of the bylaw.
Conclusion: This application is in compliance with all pertinent parts of the bylaw as submitted.
John Harlamert made a motion to grant site plan approval to application 07-075 by NFI Vermont Inc d/b/a Turning Points as submitted. Seconded by Paul Curtis. APPROVED BY UNANIMOUS DECISION.
Chair Joan Poutre read application 07-076 by Ryan Pronto and Clarence Breault for site plan approval to add fill to their rear yards. These properties are located at 50 and 68 Pond Street and are in an Urban Residential zoning district. An email with concerns from abutting property owner Michael McBeth was read into the record. Two letters from Public Works Director Tom Bernier were read into the record. Mitch Wonson and Michael Hamblett were present to explain the request. They explained that the fill will be dredged from the lake at Newport Marina by Sanville Construction. Addressing Mr. McBeth’s letter, they feel erosion control was addressed; drainage was adequately addressed; the soil is not contaminated and it is approved by the US Army Corps of Engineers to be moved and used. Michael Hamblett submitted pictures of the proposed fill site to help explain the extent of filling. The Board reviewed the site plan in accordance with Section 507.
1.) The adequacy of parking, traffic access, and circulation for pedestrians and vehicles with particular attention to safety;
Findings: Parking, traffic access and circulation are not affected by this application.
Conclusion: Parking, traffic access, and circulation for pedestrians and vehicles are approved as submitted.
2.) The adequacy of landscaping, screening, and setbacks with regard to achieving maximum compatibility and protection to adjacent properties;
Findings: After fill is added top soil will be spread over it and it will be seeded.
Conclusion: Landscaping, screening, and setbacks are approved as submitted.
3.) The protection of the utilization of renewable energy resources;
Findings: There are no renewable energy resources in the area that need to be protected.
Conclusion: Protection of the utilization of renewable energy resources is approved as submitted.
4.) Exterior lighting;
Findings: Exterior lighting is not affected by this application.
Conclusion: Exterior lighting is approved as submitted.
5.) Harmonious relationship between proposed uses and existing adjacent uses;
Findings: There is no change of use proposed.
Conclusion: Harmonious relationship between proposed uses and existing adjacent uses is approved as submitted.
6.) The adequacy of drainage control;
Findings: PW Director Tom Bernier has submitted a letter concerning drainage.
Conclusion: The adequacy of drainage control is approves as submitted.
7.) Compliance with all pertinent parts of the Newport City bylaw;
Findings: §336 Filling of Land and §337 Grading were reviewed. PW Director Tom Bernier submitted a letter concerning these 2 sections.
Conclusion: This application is in compliance with all pertinent parts of the bylaw provided that the project complies with all conditions outlined in the letter from Tom Bernier.
Agathe Coburn made a motion to grant site plan approval to application 07-076 by Ryan Pronto and Clarence Breault as submitted. Seconded by Alice Macie. APPROVED BY UNANIMOUS DECISION.
Chair Joan Poutre read application 07-077 by Shiva Retail Services for site plan approval to change the use of a 26 ft by 60 ft portion of their building to a clinic. This property is located at 398 Western Ave and is in Commercial Zone B zoning district. A letter from abutter Daniel Lussier to Pam Pedersen concerning parking was read into the record. A letter from Public Works Director Tom Bernier concerning adequacy of water/sewer was read into the record. Shiv Kumar and Dr. Pam Pedersen were present to explain the request. Dr. Pedersen said they would employ a total of 3 employees. The Board reviewed the site plan in accordance with Section 507.
1.) The adequacy of parking, traffic access, and circulation for pedestrians and vehicles with particular attention to safety;
Findings: Some of the parking is proposed on the abutting property. There is an agreement with the abutting property owner for use of the parking lot.
Conclusion: Parking, traffic access, and circulation for pedestrians and vehicles are approved as submitted.
2.) The adequacy of landscaping, screening, and setbacks with regard to achieving maximum compatibility and protection to adjacent properties;
Findings: No landscaping or screen is proposed. Handicap access ramps do not require a setback.
Conclusion: Landscaping, screening, and setbacks are approved as submitted.
3.) The protection of the utilization of renewable energy resources;
Findings: There are no renewable energy resources in the area that need to be protected.
Conclusion: Protection of the utilization of renewable energy resources is approved as submitted.
4.) Exterior lighting;
Findings: Exterior lighting is minimal.
Conclusion: Exterior lighting is approved as submitted.
5.) Harmonious relationship between proposed uses and existing adjacent uses;
Findings: There are many different uses in the area.
Conclusion: Harmonious relationship between proposed uses and existing adjacent uses is approved as submitted.
6.) The adequacy of drainage control;
Findings: There is no change to the existing drainage pattern.
Conclusion: The adequacy of drainage control is approves as submitted.
7.) Compliance with all pertinent parts of the Newport City bylaw;
Findings: Items 1-6 above address all the pertinent of the bylaw.
Conclusion: This application is in compliance with all pertinent parts of the bylaw as submitted.
Agathe Coburn made a motion to grant site plan approval to application 07-077 by Shiva Retail Services as submitted. Seconded by Alice Macie. APPROVED BY UNANIMOUS DECISION.
Chair Joan Poutre read application 07-078 by Columbia Forest Products for site plan approval to construct 3 metal storage structures. Building #1 is 35 ft by 20 ft, building #2 is 30 ft by 14 ft, and building #3 is 24 ft by 22 ft. This property is located at 115 Columbia Way and is in an Industrial zoning district. Ron Merrill and Allen Lasell were present to explain the request. The buildings are being required by the EPA to house equipment that may contaminate the soil if not properly stored. The Board reviewed the site plan in accordance with Section 507.
1.) The adequacy of parking, traffic access, and circulation for pedestrians and vehicles with particular attention to safety;
Findings: The proposed metal storage structures have little or no effect on the existing parking, traffic access, or circulation for pedestrians or vehicles.
Conclusion: Parking, traffic access, and circulation for pedestrians and vehicles are approved as submitted.
2.) The adequacy of landscaping, screening, and setbacks with regard to achieving maximum compatibility and protection to adjacent properties;
Findings: No landscaping or screen is proposed. Setbacks exceed the minimums for the Industrial zoning district.
Conclusion: Landscaping, screening, and setbacks are approved as submitted.
3.) The protection of the utilization of renewable energy resources;
Findings: There are no renewable energy resources in the area that need to be protected.
Conclusion: Protection of the utilization of renewable energy resources is approved as submitted.
4.) Exterior lighting;
Findings: Exterior lighting is minimal.
Conclusion: Exterior lighting is approved as submitted.
5.) Harmonious relationship between proposed uses and existing adjacent uses;
Findings: There is no change of use proposed.
Conclusion: Harmonious relationship between proposed uses and existing adjacent uses is approved as submitted.
6.) The adequacy of drainage control;
Findings: There is no change to the existing drainage pattern.
Conclusion: The adequacy of drainage control is approves as submitted.
7.) Compliance with all pertinent parts of the Newport City bylaw;
Findings: Items 1-6 above address all the pertinent of the bylaw.
Conclusion: This application is in compliance with all pertinent parts of the bylaw as submitted.
John Harlamert made a motion to grant site plan approval to application 07-078 by Columbia Forest Products as submitted. Seconded by Agathe Coburn. APPROVED BY UNANIMOUS DECISION.
8:17 p.m.: On a motion made by John Harlamert and seconded by Agathe Coburn the meeting was adjourned.
The minutes were taken by Paul Curtis and typed by Bob Kelley and filed for record on 10/12/07.
DEVELOPMENT REVIEW BOARD *** MINUTES *** September 26, 2007
MEMBERS PRESENT: Agathe Coburn, Paul Curtis, Harriet Hall, John Harlamert, Clark Curtis (alternate for 07-074 Pine Bluff Estates Partnership and 07-060 Kingdomgo Corp applications), Patricia Vinson (alternate for 07-060 Kingdomgo Corp application).
MEMBERS ABSENT: Joan Poutre.
OTHERS PRESENT: Doug Spates, Mitch Wonson, Norbert Blais, Duncan Kilmartin, Bill McCarthy, Bob Kelley.
7:00 p.m.: Vice Chair Agathe Coburn called the meeting to order.
On a motion by John Harlamert and seconded by Harriet Hall the minutes to the last meeting (Sept 12) were accepted with the following corrections. That Denise Bowen was an alternate for 07-071 Miller Realty Group application, that Mr. Campbell suggested that the proposed use is similar to a couple of the permitted uses, and that John Stevens was also present to explain the Kingdomgo application. The decision was unanimous among the members present.
John Harlamert discussed his motion to deny the Oeschger application at the last meeting. He felt that only motions in the positive (to grant) were proper motions and thought that technically the DRB may not have made any decision on the Oeschger application because the motion was made in the negative (to deny). ZA Bob Kelley will look into this for the board.
Vice Chair Agathe Coburn read application 07-074 by Pine Bluff Estates Partnership for site plan approval for a six lot subdivision. This property is located at the end of Pine Street and is in a General Residential zoning district. Doug Spates, Mitch Wonson, and Norbert Blais were present to explain the request. Mr. Spates explained that this area was originally proposed as 15 mid-rise condo units and now with the current market conditions they are proposing to amend that to 6 single-family residential lots. There have been some changes made to the site plan that were made to address some concerns that PW Director Tom Bernier had with water/sewer line easements and driveway locations. Mr. Bernier has not had a chance to review the revisions. Roadways were discussed and ZA Bob Kelley felt that the bylaw requires that Pine Street be brought up to City specs from the end of the paved portion to the proposed new street and that the new street would also have to be built to City specs. Mr. Spates disagreed. He felt that the existing Pine Street R.O.W. did not have to be brought up to City specs because this is an existing development started before this requirement. He felt that the City should be responsible for that section. Mr. Kilmartin was present representing abutting property owner Douglas Calcagni. His main concern was drainage. He felt they needed a drainage plan and propose contours for all the lots. Mr. McCarthy also had concerns with drainage and his other concern was setbacks. The applicant explained that they have an existing storm water permit from the State and the proposed change would result in less impervious surface than the original 15 condo proposal. Proposed setbacks are similar to the rest of the Pine Bluff Estates development. The Board reviewed the site plan in accordance with Section 507 and 508. They found that some information was lacking. They would like to see the site plan signed by the person who prepared it; the City deed registry book/page needs to be referenced; a grading/erosion control plan needs to be submitted; and a letter from PW Director Tom Bernier concerning water/sewer and drainage is needed.
John Harlamert made a motion to table application 07-074 by Pine Bluff Estates Partnership until October 24, 2007 at 7:00 p.m. here in the Council Room. Seconded by Clark Curtis. APPROVED BY UNANIMOUS DECISION.
ZA Bob Kelley told the Board that the applicant for application 07-060 by Kingdomgo Corp & Territory Sand & Gravel called him and said they would not be present for tonight’s meeting and requested that the Board table their application.
Clark Curtis made a motion to go into deliberative session to discuss application 07-060 by Kingdomgo Corp & Territory Sand & Gravel. Seconded by Harriet Hall. APPROVED BY UNANIMOUS DECISION.
John Harlamert and Paul Curtis left for the evening as they have a conflict of interest with the Kingdomgo application.
Upon returning from deliberative session the board asked that ZA Bob Kelley inform Kingdomgo/Territory Sand & Gravel that they would like the applicant to fill out the estimated construction value on the application form and they would like the applicant to get a letter from the Town of Derby stating that ingress and egress is approved onto Pine Hill Road for this project.
Clark Curtis made a motion to table application 07-060 by Kingdomgo Corp & Territory Sand & Gravel until October 24, 2007 at 7:00 p.m. here in the Council Room. Seconded by Agathe Coburn. APPROVED BY UNANIMOUS DECISION.
9:45 p.m.: On a motion made by Harriet Hall and seconded by Agathe Coburn the meeting was adjourned.
The minutes were taken by Bob Kelley and filed for record on 10/02/07.
DEVELOPMENT REVIEW BOARD *** MINUTES *** September 12, 2007 as amended
MEMBERS PRESENT: Denise Bowen (Alternate for 07-071 Miller Realty Group application), Agathe Coburn, Paul Curtis, Harriet Hall, John Harlamert, Patricia Vinson (alternate for 07-060 Kingdomgo Corp application), Clark Curtis (alternate for 07-060 Kingdomgo Corp application).
MEMBERS ABSENT: Joan Poutre.
OTHERS PRESENT: John Hall, Doug Garon, Jerry St Sauveur, Kathryn Brown, Pat Vinson, Clark Curtis, Janet Bishop, Robert Alexander, Shanda Powers, Jessie Lantagne, Jim Campbell, Fred Oeschger, David Dizarro, Dan Scott, Kristin Bacon, John Stevens, Bob Kelley.
7:00 p.m.: Vice Chair Agathe Coburn called the meeting to order and briefly explained interested person status.
On a motion by John Harlamert and seconded by Harriet Hall the minutes to the last meeting (Aug 22) were accepted with a correction. Mr. Piette amended his application to include a covered handicap access ramp. The reference to it being 5 ft wide was deleted. The decision was unanimous among the members present with Denise Bowen abstaining.
Vice Chair Agathe Coburn read application 07-071 by Miller Realty Group for site plan approval for three storage containers – 8 ft by 40 ft, 8 ft by 20 ft and 8 ft by 20 ft. This property is located at 29 Industrial Drive and is in an Industrial zoning district. Kathryn Brown from Harvest Equipment was present to explain the request. The Board reviewed the site plan in accordance with Section 507. The Zoning Administrator’s comments were read and discussed. The Boards findings and conclusions were:
1.) The adequacy of parking, traffic access, and circulation for pedestrians and vehicles with particular attention to safety;
Findings: The proposed storage containers have little or no affect on parking, traffic access, or circulation for pedestrians and vehicles.
Conclusion: Parking, traffic access, and circulation for pedestrians and vehicles are approved as submitted.
2.) The adequacy of landscaping, screening, and setbacks with regard to achieving maximum compatibility and protection to adjacent properties;
Findings: No additional landscaping is proposed.
Conclusion: Landscaping, screening, and setbacks are approved as submitted.
3.) The protection of the utilization of renewable energy resources;
Findings: There are no renewable energy resources in the area that need to be protected.
Conclusion: Protection of the utilization of renewable energy resources is approved as submitted.
4.) Exterior lighting;
Findings: There is no change to the existing exterior lighting.
Conclusion: Exterior lighting is approved as submitted.
5.) Harmonious relationship between proposed uses and existing adjacent uses;
Findings: There is no change of use proposed. There are no known conflicts with the adjacent uses.
Conclusion: Harmonious relationship between proposed uses and existing adjacent uses is approved as submitted.
6.) The adequacy of drainage control;
Findings: There is no change to the existing drainage pattern.
Conclusion: The adequacy of drainage control is approves as submitted.
7.) Compliance with all pertinent parts of the Newport City bylaw;
Findings: Items 1-6 above address all the pertinent parts of the bylaw.
Conclusion: This application is in compliance with all pertinent parts of the bylaw as submitted.
John Harlamert made a motion to grant site plan approval to application 07-071 by Miller Realty Group as submitted. Seconded by Paul Curtis. APPROVED BY UNANIMOUS DECISION.
Vice Chair Agathe Coburn read application 07-072 by Fred Oeschger to change the use of his property to a church. This will require the DRB to determine if the proposed use is of the same general character as those permitted in the Industrial zoning district and which will not be detrimental to the other uses within the district or to adjoining land uses. Also conditional use and site plan approvals are required. This property is located at 565 Union Street and is in an Industrial zoning district. Jim Campbell was present to explain the request. Mr. Campbell submitted a revised site plan showing the correct lot size and additional parking in the rear. The board began review to determine if the proposed use is of the same general character as those permitted in the Industrial zoning district. Mr. Campbell suggested that the proposed use is similar to a couple of the permitted uses. After reading the definitions of the uses the board disagreed. Janet Bishop explained how the church would be using the property. In reviewing all the permitted uses in the district, it was thought that the Office was the closest permitted use of similar character, but that would be stretching it. Doug Garon spoke out against the proposal. He did not see how a church could be considered as the same general character as an office. He also felt that parking would be an issue.
John Harlamert made a motion to go into deliberative session. Seconded by Denise Bowen. APPROVED BY UNANIMOUS DECISION.
Upon returning from deliberative session the Chair asked if there were any other comments from the public or applicant. Janet Bishop stated that she felt the church is beneficial to the community.
Is the proposed use (church) of the same general character as those permitted and not be detrimental to the other uses within the district or to adjoining land uses?
Findings: The proposed use is a church. This property is located in an Industrial zoning district. The permitted uses in the Industrial district are – Accessory use/structure, Carwash, Contractors’ yard, Essential services, Freight/trucking terminal, Gasoline station, Manufacturing, Motor vehicle service/repair, Office, Parking lot/garage, Public buildings, Subdivision of land, Veterinary clinic, Warehouse, and Wholesale use.
Conclusion: A church is not of the same general character as those permitted within the district.
John Harlamert made a motion to deny application 07-072 by Fred Oeschger because the proposed use is not of the same general character as those permitted in the district. Seconded by Paul Curtis. APPROVED BY UNANIMOUS DECISION.
Vice Chair Agathe Coburn read application 07-060 by Kingdomgo Corp & Territory Sand & Gravel for gravel extraction for sale off site and to reclaim previously disturbed areas along with reclaiming sites disturbed by extraction. This property is located off Glen Road to the west of the Newport Country Club golf course and is in General and Urban Residential zoning districts. This application was tabled from their August 22, 2007 meeting. Dan Scott, John Stevens, and Kristin Bacon were present to explain the request. Paul Curtis and John Harlamert stepped down from this application due to conflicts of interest. Alternates Clark Curtis and Patricia Vinson joined the board to hear this application. A letter from Public Works Director Tom Bernier was passed out. Agathe Coburn read the letter, it outlined 7 areas of concern – City Infrastructure, Noise Pollution, Dust Control, Visual Issue, Roadway Debris, Bond, and Life of permit. At the request of the Board a list of the conditions attached to the Kingdomgo subdivision application #06-010 was distributed. Territory Sand & Gravel had 3 new submittals – a letter dated 9/10/07 outlining 7 point to clarify their position, a revised addendum of existing conditions/operational plan/reclamation plan/scope of work/Vermont geological survey’s general guidelines, and a sketch showing the 4 access points. Mr. Scott also had maps with him showing the different types of soils on the lot and other existing gravel pits in the surrounding area. These maps were not left with the board. The board reviewed the various site plans and determined that they met the bare minimum submittal requirements. There was much discussion on various aspects of the project including – bonding, traffic, final grading, work schedule, construction value, the need for the engineers stamp on the drawing, access, security of the site, storm water runoff, and the need for a site visit. Shanda Powers and John Harlamert participated in the discussion. Bob Alexander gave an overview of traffic studies in general.
Clark Curtis made a motion to pause the meeting and go into deliberative session. Seconded by Harriet Hall. APPROVED BY UNANIMOUS DECISION.
Upon returning from deliberative session the board told the applicant that they need the following submitted – a traffic study, proposed bonds for the City attorney to review, the final contour map stamped and signed by the engineer, and a tentative phasing schedule.
Clark Curtis made a motion to table application 07-060 by Kingdomgo Corp & Territory Sand & Gravel for a site visit on Wednesday September 19, 2007 at 5:30 pm, they will meet at South Yard across from the open pit on the Glen Road and then the board will reconvene the hearing on Wednesday September 26, 2007 at 7:00 pm hear in the Council Room of the Municipal Building. Seconded by Harriet Hall. APPROVED BY UNANIMOUS DECISION.
Other business: An application for the board’s next meeting and proposed changes to the board’s rules of procedure were handed out.
10:45 p.m.: On a motion made by Clark Curtis and seconded by Denise Bowen the meeting was adjourned.
The minutes were taken by Bob Kelley and filed for record on 9/17/07.
DEVELOPMENT REVIEW BOARD *** MINUTES *** August 22, 2007 as amended
MEMBERS PRESENT: Agathe Coburn, Paul Curtis, Harriet Hall, John Harlamert, Joan Poutre, Patricia Vinson (alternate for 07-060 Kingdomgo Corp application), Clark Curtis (alternate for 07-060 Kingdomgo Corp application).
MEMBERS ABSENT: None.
OTHERS PRESENT: John Hall, Real Piette, Jessie Lantagne, Shanda Powers, Paul Monette, Dan Scott, Kristin Bacon, Karl Chafee, Craig Lantagne, John Stevens, Bob Kelley.
7:00 p.m.: Chair Joan Poutre called the meeting to order.
John Harlamert made a motion to accept the minutes of the last meeting. Seconded by Harriet Hall. Paul Curtis thought the minutes should be amended to include the following: Denise Bowen asked if there was a conflict of interest with Clark Curtis being on the application 07-060 by Kingdomgo Corp/Territory Sand & Gravel. After a short discussion it was determined that Clark Curtis does not have a conflict. At this time, to clarify any future problems, let it be known that Paul Curtis and Clark Curtis are not related in any way.
On a motion by Harriet Hall and seconded by Paul Curtis the minutes to the last meeting (Aug 15) were accepted with the above amendment. The decision was unanimous among the members present.
Chair Joan Poutre read
application 07-069 by Real’s Dream LLC for site plan approval to change the roof
pitch for a new entrance, a 10 ft by 30 ft addition for a new stairway, modify
existing stairway, new windows & doors, modify loading area for better access,
and new signage up to 60 sq ft. This property is located at 198 East Main
Street and is in Commercial Zone B zoning district. Real Piette was present to
explain the request. There will be no parking in front of the building. Mr.
Piette amended the application to include a 5 ft wide covered handicap
access ramp across the front of the building and initialed the change. Lighting
was discussed and it was felt that there should be lighting above all entrances
and exits. Chair Joan Poutre read the zoning administrator’s comments on the 7
criteria for site plan approval. The Board reviewed the site plan in accordance
with Section 507.
1.) The adequacy of parking, traffic access, and circulation for pedestrians and vehicles with particular attention to safety;
Findings: An 80 x 90 parking area is depicted on the site plan. Parking is not proposed in front of the building.
Conclusion: Parking, traffic access, and circulation for pedestrians and vehicles are approved as submitted.
2.) The adequacy of landscaping, screening, and setbacks with regard to achieving maximum compatibility and protection to adjacent properties;
Findings: No landscaping or screening is proposed. No landscaping or screening is required.
Conclusion: Landscaping, screening, and setbacks are approved as submitted.
3.) The protection of the utilization of renewable energy resources;
Findings: There are no renewable energy resources in the area that need to be protected.
Conclusion: Protection of the utilization of renewable energy resources is approved as submitted.
4.) Exterior lighting;
Findings: Exterior lighting is minimal.
Conclusion: Exterior lighting is approved as submitted.
5.) Harmonious relationship between proposed uses and existing adjacent uses;
Findings: There is no change of use proposed. There are no known conflicts with the adjacent uses.
Conclusion: Harmonious relationship between proposed uses and existing adjacent uses is approved as submitted.
6.) The adequacy of drainage control;
Findings: There is no change to the existing drainage pattern.
Conclusion: The adequacy of drainage control is approves as submitted.
7.) Compliance with all pertinent parts of the Newport City bylaw;
Findings: Items 1-6 above address all the pertinent of the bylaw.
Conclusion: This application is in compliance with all pertinent parts of the bylaw as submitted.
John Harlamert made a motion to grant site plan approval to application 07-069 by Real’s Dream LLC including the amendment to add a covered handicap ramp across the front of the building and with the condition that exterior lighting be installed by all entrances and exits. Seconded by Paul Curtis. APPROVED BY UNANIMOUS DECISION.
Chair Joan Poutre read application 07-068 by Passumpsic Savings Bank to construct a 6012 sq ft bank building with drive thru banking lanes. This property is located at Gardner Street and is in Commercial Zone B zoning district. Craig Lantagne and Karl Chaffee were present to explain the request. The Causeway entrance is to be closed and the Gardner Street entrance along I-191 Access Road is to be relocated to the East. Chair Joan Poutre read letters from PW Director Tom Bernier concerning access, drainage and water/sewer. Craig Lantagne amended the application to correct the final elevation which will be 2 ft higher than is depicted on the site plan and he initialed the change. Lights are downward facing fixtures. Chair Joan Poutre read the zoning administrator’s comments on the 7 criteria for site plan approval. The Board reviewed the site plan in accordance with Section 507.
1.) The adequacy of parking, traffic access, and circulation for pedestrians and vehicles with particular attention to safety;
Findings: 52 parking spaces are proposed and 31 spaces are required. Access is from a relocated Gardner Street off of I-191 Access Road. Driveway access off Gardner St has been approved by PW Director Tom Bernier with conditions. A new left turn lane is proposed on I-191 Access Rd. Separate right and left turn lanes are proposed leaving Gardner Street. Sidewalks are proposed on the south and east side of the building and between the 2 parking lots on the east side.
Conclusion: Parking, traffic access, and circulation for pedestrians and vehicles are approved as submitted with the condition that access off Gardner Street must comply with all conditions as per PW Director Tom Bernier in a letter dated 8/13/2007 (RE: Application for Access Permit #07-014).
2.) The adequacy of landscaping, screening, and setbacks with regard to achieving maximum compatibility and protection to adjacent properties;
Findings: 8 trees and 33 shrubs are proposed.
Conclusion: Landscaping, screening, and setbacks are approved as submitted.
3.) The protection of the utilization of renewable energy resources;
Findings: There are no renewable energy resources in the area that need to be protected.
Conclusion: Protection of the utilization of renewable energy resources is approved as submitted.
4.) Exterior lighting;
Findings: There is exterior lighting around the building and in the parking areas.
Conclusion: Exterior lighting is approved as submitted.
5.) Harmonious relationship between proposed uses and existing adjacent uses;
Findings: This property is in a commercial district. Banks are a permitted use. Adjacent properties are a mix of residential, commercial and recreational.
Conclusion: Harmonious relationship between the proposed use and existing adjacent uses is approved as submitted.
6.) The adequacy of drainage control;
PW Director Tom Bernier has submitted a letter requiring his approval of the final storm water system design.
Conclusion: The adequacy of drainage control is approved with the condition that the PW Director approve the final storm water system design in writing prior to construction and a copy of his approval must be filed with the application.
7.) Compliance with all pertinent parts of the Newport City bylaw;
Conclusion: This application is in compliance with all pertinent parts of the bylaw as submitted.
Agathe Coburn made a motion to grant site plan approval to application 07-068 by Passumpsic Savings Bank including the amendment for the final elevation with the conditions that all the conditions in the letters from PW Director Tom Bernier must be complied with and the PW Director’s approve of the final storm water system design must be in writing prior to construction and a copy must be filed with the application. Seconded by Harriet Hall. APPROVED BY UNANIMOUS DECISION.
Chair Joan Poutre read application 07-060 by Kingdomgo Corp/Territory Sand & Gravel for gravel extraction for sale off site and to reclaim previously disturbed areas along with reclaiming sites disturbed by extraction. This property is located off Glen Road to the west of the Newport Country Club golf course and is in General and Urban Residential zoning districts. Dan Scott and Kristin Bacon were present to explain the request. Paul Curtis and John Harlamert stepped down from this application due to conflicts of interest. Alternates Clark Curtis and Patricia Vinson joined the board to hear this application. Mr. Scott gave an overview of the project. Access points are Mt. Vernon St, Glen Rd, Kingdom Way, and Pine Hill Rd. There is one house (Jessie Lantagne) that uses the access off Glen Rd to access their house. All roads would be roughed in at the beginning of the project. Only right turns would be allowed coming onto Mt. Vernon St. There will be no crushing operation, but there will be screening. They would like to work 6 days a week and estimate that they will extract between 150,000 and 200,000 yards per year. This would be an average of approx. 65 to 75 loads per day. It is estimated that a total of 3 – 6 million cubic yards would be removed. The final contours will fit into Kingdomgo’s master plan for the development. Mr. Scott stated that only 5 acres would be open at one time. When the 5 acres is complete they would reclaim the area and start on the next section. A new traffic study has been done and the Board would like a copy of it. Chair Joan Poutre read a letter from Diane Venezia stating her concerns. Others that spoke up with concerns were Shanda Powers, Jessie Lantagne, John Harlamert, and Frank Knoll. Their main concerns seemed to be traffic, noise, runoff, and dust. Chair Joan Poutre also read the zoning administrator’s comments on the 7 criteria for site plan approval. It was felt that a site visit would be needed at some point. The Board has a lot of information to absorb and decided it would be best to table the application. The applicant will get the additional copies of their site plans for the Board members.
Clark Curtis made a motion to table application 07-060 by Kingdomgo Corp/Territory Sand & Gravel until Wednesday, September 12, 2007 at 7:00 p.m. here in the council room. Seconded by Agathe Coburn. APPROVED BY UNANIMOUS DECISION.
Clark Curtis disclosed that Kevin Wheeler called him at 6:30 tonight asking about runoff from this project. Clark simply stated that it would probably be discussed at the meeting and then ended the call.
9:45 p.m.: On a motion made by Patricia Vinson and seconded by Harriet Hall the meeting was adjourned.
The minutes were taken by Bob Kelley and filed for record on 8/27/07.
DEVELOPMENT REVIEW BOARD *** MINUTES *** August 15, 2007 as amended
MEMBERS PRESENT: Agathe Coburn, Paul Curtis, Harriet Hall, John Harlamert, Joan Poutre, Denise Bowen (for the Scott application).
MEMBERS ABSENT: None.
OTHERS PRESENT: Betty Oberman, John Hall, Robert McDowell, Jeff Dunn, Dan Scott, Kristy Scott, Randy Davis, Valerie Davis, Meaghan Davis, Sandra McKenny, Denise Bowen, Bob Kelley.
7:00 p.m.: Chair Joan Poutre called the meeting to order.
On a motion by John Harlamert and seconded by Harriet Hall the minutes to the last meeting (Jul 25) were accepted as written. The decision was unanimous among the members present.
Chair Joan Poutre read application 07-046 by Randy & Constance Davis for site plan approval for a 20 ft x 44 ft one story addition for storage, a 4 ft x 10 ft addition for outside basement access, and a 6 ft x 8 ft front entry landing. This property is located at 378 East Main Street and is in Commercial Zone B zoning district. Randy & Valerie Davis were present to explain the request. The addition in the rear is for more storage and will be on a slab. The storage trailer on the side of the building will be removed and they will gain 2 additional parking spaces. If the rear addition is approved they will access the basement to the existing building from the addition and will not build the 4 x 10 outside basement access addition. They may not add the handicap parking space in the front, and do not the rear addition conditioned on having to add the handicap space. There is no change to the existing lighting in the front of the building. Denise Bowen asked a question about delivery trucks. Mr. Davis stated they will continue to back in from East Main Street. The Board felt the application was acceptable and therefore Mr. Davis amended the application and site plan by deleting the proposed 4 x 10 basement access addition. The Board reviewed the site plan in accordance with Section 507.
1.) The adequacy of parking, traffic access, and circulation for pedestrians and vehicles with particular attention to safety;
There is no change proposed to the existing parking or traffic access, except there may be a handicap parking space added in the front. Circulation should improve with the removal of the side entrance deck.
Parking, traffic access, and circulation for pedestrians and vehicles are approved as submitted.
2.) The adequacy of landscaping, screening, and setbacks with regard to achieving maximum compatibility and protection to adjacent properties;
There is no significant change to the existing landscaping, screening, or setbacks.
Landscaping, screening, and setbacks are approved as submitted.
3.) The protection of the utilization of renewable energy resources;
This project does not affect the utilization of renewable energy resources.
Protection of the utilization of renewable energy resources is approved as submitted.
4.) Exterior lighting;
Exterior lighting is minimal.
Exterior lighting is approved as submitted.
5.) Harmonious relationship between proposed uses and existing adjacent uses;
The proposed use is not changing.
The relationship between the proposed and existing adjacent uses is approved as submitted.
6.) The adequacy of drainage control;
There is no change proposed to the existing drainage control.
Drainage control is approved as submitted.
7.) Compliance with all pertinent parts of the Newport City bylaw;
This project is in compliance with all pertinent parts of the Newport City bylaw as submitted.
Harriet Hall made a motion to grant site plan approval to application -046 by Randy & Constance Davis as amended. Seconded by John Harlamert. APPROVED BY UNANIMOUS DECISION.
Chair Joan Poutre read application 07-055 by Jeff Dunn and Michelle Breault for site plan approval to add fill to their yard to gain lawn area. This property is located at 192 West Main Street and is in an Urban Residential zoning district. Jeff Dunn was present to explain the request. Joan Poutre read a letter from PW Director Tom Bernier regarding his approval as per §336 Filling of Land. Placement of the silt fence at the toe of the slope must be approved by Mr. Bernier because of concerns with a sewer line across the property. The Board reviewed the site plan in accordance with Section 507.
1.) The adequacy of parking, traffic access, and circulation for pedestrians and vehicles with particular attention to safety;
This criterion is not applicable
2.) The adequacy of landscaping, screening, and setbacks with regard to achieving maximum compatibility and protection to adjacent properties;
This criterion is not applicable
3.) The protection of the utilization of renewable energy resources;
This project does not affect the utilization of renewable energy resources.
Protection of the utilization of renewable energy resources is approved as submitted.
4.) Exterior lighting;
This criterion is not applicable
5.) Harmonious relationship between proposed uses and existing adjacent uses;
There is no change in use.
The relationship between the proposed and existing adjacent uses is approved as submitted.
6.) The adequacy of drainage control;
Public Works Director Tom Bernier has submitted a letter that adequately addresses drainage control concerns.
Drainage control is approved as submitted, with the condition that the project must comply with all conditions in the letter from Tom Bernier.
7.) Compliance with all pertinent parts of the Newport City bylaw;
Tom Bernier has submitted a letter in regards to the filling of land. This project is in compliance with all pertinent parts of the Newport City bylaw as submitted, with the condition that the project must comply with all conditions in the letter from Tom Bernier.
John Harlamert made a motion to grant site plan approval to application 07-055 by Jeff Dunn and Michelle Breault with the condition that the project must comply with all conditions in the letter from PW Director Tom Bernier dated August 15, 2007. Seconded by Paul Curtis. APPROVED BY UNANIMOUS DECISION.
Chair Joan Poutre read application 07-061 by Daniel & Richard Scott for site plan approval to amend permit #05-069 to add temporary stockpile of fill and to extend the permit expiration date until 2010 or longer. Permit 05-069 was for a RV Park & Camping Resort that was issued on August 8, 2005. This property is located on the Scott Farm Road and is in a General Residential zoning district. Dan & Kristy Scott were present to explain the request. Paul Curtis recused himself from the application because of a conflict of interest and Denise Bowen joined the Board for this application. Harriet Hall had to leave during the review to go to work. Joan Poutre read a letter from PW Director Tom Bernier regarding his approval as per §336 Filling of Land. The Scotts are hoping to begin construction of the sidewalk this fall, as Act 250 approval is not required to build the sidewalk. They are still working with State agencies for approvals needed for the Act 250 process for the campground. It is hoped that the archeological study will begin in the spring. The only changes to their existing permit are the stock piling of fill and the request to extend the permit expiration date. It was noted that the zoning administrator can administratively extend a permit for one year. Robert McDowell had some concerns about extending the expiration date too long. Sandra McKenny made a few comments. The Board reviewed the site plan in accordance with Section 507.
1.) The adequacy of parking, traffic access, and circulation for pedestrians and vehicles with particular attention to safety;
There is no change proposed to the parking, traffic access, or circulation for pedestrians and vehicles as approved in permit 05-069. There have been no bylaw amendments that would affect these criteria since permit 05-069 was granted.
Parking, traffic access, and circulation for pedestrians and vehicles are approved as per permit 05-069.
2.) The adequacy of landscaping, screening, and setbacks with regard to achieving maximum compatibility and protection to adjacent properties;
There is no change proposed to the landscaping, screening, or setbacks as approved in permit 05-069. There have been no bylaw amendments that would affect these criteria since permit 05-069 was granted.
Landscaping, screening, and setbacks are approved as per permit 05-069.
3.) The protection of the utilization of renewable energy resources;
This project does not affect the utilization of renewable energy resources. There have been no bylaw amendments that would affect this criterion since permit 05-069 was granted.
Protection of the utilization of renewable energy resources is approved as per permit 05-069.
4.) Exterior lighting;
There is no change proposed to the exterior lighting as approved in permit 05-069. There have been no bylaw amendments that would affect this criterion since permit 05-069 was granted.
Exterior lighting is approved as per permit 05-069.
5.) Harmonious relationship between proposed uses and existing adjacent uses;
The only change to the harmonious relationship with existing adjacent uses is the stockpiling of fill. There have been no bylaw amendments that would affect this criterion since permit 05-069 was granted. A large pile of fill will be subject to erosion due to rain and wind unless it is covered with topsoil and seeded.
The relationship between the proposed and existing adjacent uses is approved as per permit 05-069 and provided the pile of fill is covered with topsoil, seeded and mulched to create the look of a grassy knoll.
6.) The adequacy of drainage control;
The only change to the drainage is the stockpiling of fill. Public Works Director Tom Bernier has submitted a letter that adequately addresses drainage control concerns.
Drainage control is approved as per permit 05-069 and with the additional condition that the project must comply with all conditions in the letter from Tom Bernier.
7.) Compliance with all pertinent parts of the Newport City bylaw;
Tom Bernier has submitted a letter in regards to the filling of land. This project is in compliance with all pertinent parts of the Newport City bylaw as per permit 05-069 and with the condition that the project must comply with all conditions in the letter from Tom Bernier.
John Harlamert made a motion to grant site plan approval to application 07-061 by Daniel & Richard Scott with an expiration date of 3 years and with the condition that the project must comply with all conditions in the letter from PW Director Tom Bernier dated August 14, 2007. Seconded by Agathe Coburn. APPROVED BY UNANIMOUS DECISION.
Denise Bowen asked if there was a conflict of interest with Clark Curtis being on the application 07-060 by Kingdomgo Corp/Territory Sand & Gravel. After a short discussion it was determined that Clark Curtis does not have a conflict. At this time, to clarify any future problems, let it be known that Paul Curtis and Clark Curtis are not related in any way.
8:35 p.m.: On a motion made by John Harlamert and seconded by Agathe Coburn the meeting was adjourned.
The minutes were taken by Bob Kelley and filed for record on 8/20/07.
DEVELOPMENT REVIEW BOARD *** MINUTES *** July 25, 2007
MEMBERS PRESENT: Agathe Coburn, Paul Curtis, Harriet Hall, John Harlamert, Clark Curtis, Pat Vinson, Alice Macie, Denise Bowen.
MEMBERS ABSENT: Joan Poutre.
OTHERS PRESENT: Bob Kelley.
7:00 p.m.: The meeting was called to order. It was decided that both full members and alternates would participate in the selection of officers and adoption of Rules of Procedure and conflict of Interest Policy.
The board discussed candidates for Chair, Vice Chair and Clerk. It was the unanimous decision of the Board to appoint Joan Poutre as Chair, Agathe Coburn as Vice Chair and Paul Curtis as Clerk.
Paul Curtis requested that Zoning Administrator Bob Kelley assist in the duties of the Clerk. Bob agreed to assist as he has in the past with the Planning Commission.
The draft Rules of Procedure and Conflict of Interest were discussed. It was the unanimous decision of the Board to adopt the draft Rules of Procedure and Conflict of Interest as written.
Bob Kelley informed the board that there are 4 permits pending for the board to review (Scott, Davis, Dunn & Kingdomgo). The board decided not to meet on Aug 8th and instead have a special meeting on Aug 15th to review the Scott, Davis and Dunn applications. The Kingdomgo application is to be scheduled for there regular meeting on the 4th Wednesday of the month, Aug 22nd.
Paul Curtis has a conflict of interest with the Scott and Kingdomgo application because his brother-in-law is involved with both. As per their Rules of Procedure, Denise Bowen was appointed to fill in for the Scott application and Clark Curtis was appointed to fill in for the Kingdomgo application.
The board was reminded that there is a training class scheduled for next Wednesday Aug 1st here in the Council room at 7:00 p.m.
8:30 p.m.: On a motion made by Clark Curtis and seconded by Alice Macie the meeting was adjourned.
The minutes were taken by Bob Kelley and filed for record on 7/26/07.