SCHOOLBOARD MEETING ARCHIVE 2008


BARNET SCHOOL

BOARD OF DIRECTORS’ SPECIAL MEETING MINUTES

Tuesday, December 30, 2008 – 6:00 PM

at Barnet School

Board Members & Administration in AttendanceShellie Samuels, Jim Schenck, Louis Bushey, Lori Werdenschlag, Shannon Larocque, Princ. Kerry Keenan, Supt. Martha Tucker, Business Mgr., Rob Billing, Minute Recorder Kathy Zita. 

Public In Attendance:  Dave Warden, John Cook and Sally Cook – Caledonian Record.

 

1.       Meeting called to order by Chair Shellie Samuels at 6:10 p.m.

           

2.      FY10 Budget Discussion:  3rd Draft 

  • The amount for the 3rd draft has decreased in total by $17,120.
  • The final calculations for equalized pupils have been completed and are 276.80
  • The tax calculation has been updated for receipt of the CLA percentage, which is set at 100.86%
  • Items still missing are the statewide residential and non-residential tax rates.  It will be up to Legislature to set the rates.  Legislature doesn’t meet until early January so we will not know what tax rate to present to the voters until then.
  • Revenue estimates for 2010 are almost complete. 
  • SPED, Small Schools Grant and Transportation have been estimated using DOE’s formulas but are not official at this time.
  • Technology changes remain in this budget as presented in Draft #2.
  • Technology audit amount of $4K is included in this budget. This amount could be cheaper if audit is done in conjunction with another school.  A decision will be made regarding the best use of the funds previously included for renovations and personnel time. This will be decided after recommendations are received from the audit process. 
  • Discussion surrounding the use of the $34K that was budgeted for technology renovations; it could be used towards a P/T foreign language teacher and supplies for that course.
  • Another inclusion is for grades 7th and 8th class trips totaling $4K.  This was overlooked in the original budget.
  • Reduced staff by 1 para-position.
  • This budget would not require two votes and the tax rate is estimated at less than a 1% increase.
  • There isn’t any provision in this budget for the Hot Lunch Program.
  • There is some carry over from the 2008 General Fund Balance that could be used towards the Hot Lunch program or the Maintenance Fund.  Rob Billings recommends putting the carry forward towards the Hot Lunch Program only because the Maintenance Fund has enough in it to last a year.  Another alternative would be to use the Tuition Reserve fund and put it towards the Hot Lunch Program.  Rob suggests using this resource now to correct the problem.  Discussed using $36K towards prior years and $15K towards next year for the Hot Lunch Program.  Also discussed how other schools are showing a deficit with their Hot Lunch Programs as well.
  • New Budget amount total = $4,275,309.; or a .60% increase to bring back for the next meeting.

 

3.      Other Business:  1)  Jim Schenck asked about the equipment in the kitchen.  Most of the equipment is very old.  Principal Keenan said there is no short range plans to replace the equipment but we maintain it as frequently as possible.  There was discussion surrounding whose budget it would go under for new equipment if necessary.  The school’s budget general fund could be used to replace some of the equipment.  As we start developing the budget, it could be decided what needs to be budgeted for as far as equipment, etc.  2) Shannon Larocque mentioned that the Emergency Generator application should be submitted by Jan/Feb.  Supt. replied that this has been put on hold for now.  She will follow up with Burleigh regarding this in the spring.  3) Louis Bushey mentioned that there is grant money available for playground equipment as well as the Nature Trail.

 

4.   Next School Board Meeting(s):

Next Regular Meeting:  Tuesday, January 13, 2009 at 6:00 p.m. at Barnet School

 

  7:00 p.m.        Meeting Adjourned.  Motion was made by Louis Bushey, 2nd by Shannon Larocque.                                  Motion          then PASSES.

 

 

Respectfully submitted, Kathy Zita, Barnet School Board Minute Recorder



 

BARNET SCHOOL

BOARD OF DIRECTORS’ MEETING MINUTES

Tuesday, December 9, 2008 – 6:00 PM

at Barnet School

 

Board Members & Administration in AttendanceShellie Samuels, Jim Schenck, Louis Bushey, Lori Werdenschlag, Shannon Larocque, Princ. Kerry Keenan, Supt. Martha Tucker, Business Mgr., Rob Billing, Minute Recorder Kathy Zita. 

Public In Attendance:  Dave Warden, Katie Larney-Young, Sandra Mings-Lamar and Sally Cook – Caledonian Record.

 

1.       Meeting called to order by Chair Shellie Samuels at 6:05 p.m.

           

6:06 p.m.    Into Executive Session.  A Motion was made by Louis Bushey, 2nd by Shannon Larocque to go right      into Executive Session for Personnel Issues.

6:40 p.m.    Out of Executive Session.  Motion was made by Lori Werdenschlag, 2nd by Shannon Larocque.

                  No Action taken.

                  5 Minute Break.

7:00 p.m.    Meeting resumes.

 

2.      Approval of Minutes: 11/11/08 After reviewing the minutes, the following correction was noted, on page 2, under Other Business, Ski Program the first sentence should read “unexcused” absence.  A Motion was made by Shannon Larocque, 2nd by Jim Schenck to accept the minutes as amended.  Motion then PASSES

3.      Public Input Katie Young stated that the elementary grades put on a great concert today.

4.   Administrative Reports:

      A.   Principal’s Report (see distributed report):

·         Facilities/Maintenance:  Princ. Keenan mentioned at the last meeting the proposal (of $17K) and recommendations to renovate the computer lab.  He recommends the renovation which would include removing a wall, replacing ceiling and tile floor, relocating the wiring and vacuum line and bldg. new computer stations.  The Board will discuss this further during Budget discussions.

·         Positive Behavior Support (PBS):  Princ. and Jean Denson attended a meeting in Montpelier on November 18th.  They learned about benefits and misconceptions about PBS, steps involved in school-wide PBS, systems for data-based decision making and action planning readiness.  The entire PBS team will attend another training session in April.  The Team will also attend the BEST Institute from June 21-25 to finish developing the school-wide plan.

·         Ski Program:  Interested parents have met twice and decided to the ski program with Burke Mountain.  There are currently 25 students expressing an interest in this program.

·         School Climate Survey:  Princ. has addressed the concerns raised in the survey about school discipline in the November letter to parents.  He will address other areas of concern through future parent letters.

·         Teacher Evaluations/Observations:  Started doing the teacher evaluations and observations and should be finished by the end of January 2009.

·         Holiday Dinner: Will be held on Wed., December 10, 2008 from 11:30a – 12:30p.

·         K-4 Holiday Concert:  The concert was very well attended and we were impressed with the talent of our students as well as the Music teacher.

 

B.   Superintendent’s Report:

·         Superintendent’s Evaluation:  Fred Kitchel is in the process of organizing this evaluation and will be contacting each of the Boards to get their feedback regarding this.

·         Technology Education:  There is a Superintendent’s meeting tomorrow to discuss the strengths and weaknesses of technology in the NE Kingdom.  Because of this, Supt. Tucker postponed the district technology meeting until after tomorrow’s meeting so that more information can be brought back when we do meet on January 6, 2009.

5.   New Business: 

·         3rd Reading Dissection Policy – There hasn’t been any other changes to this policy since the last meeting.  Principals Keenan and Powden of Danville will draft up procedures to go along with this policy.  Action taken: This policy will be warned for adoption for the next School Board meeting.

·         Foreign Language - There was interest expressed at the Strategic Planning Forum for a foreign language to be taught to the students.  Supt. Tucker expressed a way to introduce this type of course to the students: 3 days a week for 40 minutes to 7/8 graders; and 3 days a week for 20 minutes to ľ graders.  Studies have

BARNET SCHOOL BOARD OF DIRECTORS’ MEETING MINUTES

Tuesday, December 9, 2008 – 6:00 PM at Barnet School                                                                     Page 2

 

shown that if a foreign language is introduced at a young age then they are able to absorb and retain more information.  When it is re-introduced again in 7/8 grade, the retained information comes back and it is easier to pick up and start to communicate.   It was discussed that this would be a .3 position for budget purposes.  Discussion surrounding what foreign language should be taught and how difficult it would be to find a language teacher.  Sandra Mings-Lamar said that Homeland Securities has Grant money available and prefers that it be a language to ward off terrorism and for the Global future.  Princ. Keenan mentioned that some of the teachers on staff can teach a language.  Supt. Tucker suggested that since there is an interest, it could be brought up in the Action Plan and brought into the FY11 Budget.  Shannon Larocque said that he would like to see this position put into the budget and then if it needs to come out we could do that.  Action taken:  The Board would like to see the figures for this before deciding.

6.   Financial: Presented by Rob Billings. See distributed budget Draft #2.

·         2010 Budget Discussion – Before going over the Budget highlights, the Supt. and Rob said that at tonight’s meeting they would like to have some decisions made as to what the Board would like or not like in the budget, etc.  The following outlines the Budget highlights:

·         The 2nd draft of the FY10 budget has increased for some additional requests in the building and personnel areas.

·         Revenue estimates for 2010 are still incomplete because we have no student data for equalized pupils or any estimates on state revenues for special education, transportation or allowable tuition.

·         Tax estimates can’t be completed until we receive preliminary pupil data from the state.  We only have the tax rate calculation for the Base Rate for the District Spending Adjustment Factor, but the Tax Rate Calculation was prepared using the 2008 statewide tax rates of $0.87 for residential property tax and $1.36 for non-residential property tax, as well as the CLA percentage.

·         The Tax Commissioner did not recommend to the Legislature the statewide property tax rates.  This means you will have to calculate a number of estimates of the tax rate in order to be prepared for questions at Town Meeting.

·         Personnel changes as of 12/4/08 are included with this budget and we will continue to update personnel changes during the budget discussions. 

·         Health insurance rates will not increase more than 2% or possibly not at all.

·         Additional requests to modify the computer lab area and increase the technology personnel budge.

·         There is no change in the Special Education function that was prepared on the basis of the Service Plan prepared by Special Services Director.

·         Tuition expense has not changed from the student census as of October 21st.

·         The budget reflects a net decrease of 8 students, with 23 seniors graduating and only 15 8th graders entering.

·         Tuition rates have been estimated at 5 – 8 % increase based on historical rates. 

·         Local revenues are decreasing: 1) the number of tuition students has decreased from the last few years; and 2) the interest rate is lower than has been in the last few years so that invested funds will not produce as much revenue.

·         Preliminary FY09 Projection shows to be favorable.

·         What has been included for FY10 is:

·         Final year of current salary schedule amounts for professional and support staff.

·         Updated the health insurance rates with a 2.0% increase over FY09 amounts.

·         Personnel changes for resignations and new hires.

·         Changed 4 teachers who have indicated they will be eligible for column movement.

·         Debt service for Bond.

·         Update transportation program for annual contract and fuel adjustment rate.

·         Decreased TAN financing estimate interest rate from 3.0% to 2.75%.

·         SU assessments based on FY10 budget

·         Updated worker comp, life and disability rates.

·         Allowable tuition based on FY08 announced tuition charges and preliminary allowable amounts calculated by the State.

·         Added $17K for computer lab renovations.  This number can be brought down.  Supt. would like to   talk more about this after she attends the technology meeting and talks with Princ. Keenan.

·         Increased Tech Coordinator to 37.5 hours for 37 weeks (use to be 20 hours for 40 weeks).

·         What has not been included here:

·         Final Board or Administrative initiatives.

·         State revenue amounts and other revenue calculations.

·         Foreign language, add $12K- $15K for personnel and about $2K for textbooks.

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·         After-School Program – there is nothing we can do with this for this budget.  Waiting to apply for a   Grant.  Supt. is also looking at having this be a district wide grant so that each of the schools can     participate.

·         Total amount for this budget is $4,293,935 or an increase of 1.04% from FY09 budget.

·         ACT82 requires 2 budget votes if certain measurements are surpassed.  At this time only a single vote is required if this budget were adopted.

·         Discussed having a special School Board meeting for budget discussions only on Tues., December 30, 2008 at 6:00 p.m. at Barnet School.

7.   Old Business: 

·         Strategic Planning – Update given by Louis Bushey, Dave Warden and Katie Larney-Young.  Distributed informational material from the Forum.  There were 4 different activities during the forum.  1st activity: Value and Belief statements, 2nd activity: Trends, 3rd activity: Student Panel, 4th activity: Stop, Start, and Continue.  In each of these activities listed, anything in bold letters was thought to be a priority from the group.  At the end of this session an evaluation was given to see who wanted to continue to work with Strategic Planning process.  The next meeting is scheduled for Thursday; Jan. 8, 2009 at 6:00 p.m.  This meetings purpose is to make up recommendations.  Shellie Samuels thanked the Steering Committee for their hard work.

8.   Other Business:

Burleigh Huntoon – Has been out because of a pinched nerve.  He should be back to work on Dec. 15th

 

9.   Future Agenda Items:  1) 2010 Budget Discussion, 2) Dissection Policy –warned for adoption, 3) Green Energy update 4) VT Rec Trails Program., 5) Update on Action Plan.

     

10. Next School Board Meeting(s):

 

Barnet School Board Special meeting:  Tuesday, December 30, 2008 at 6:00 p.m. at Barnet School.  This will be a budget discussion only.

Next Regular Meeting:  Tuesday, January 13, 2009 at 6:00 p.m. at Barnet School

CCSU Board Meeting:  Wednesday, December 17th at 6:00 p.m. at TBA.

 

 

  9:15 p.m.        Meeting Adjourned.  Motion was made by Lori Werdenschlag, 2nd by Jim Schenck.                                            Motion             then PASSES.

 

 

Respectfully submitted,

 

Kathy Zita

 

Barnet School Board Minute Recorder

 

 

 



 

BARNET SCHOOL

BOARD OF DIRECTORS’ MEETING MINUTES

Tuesday, November 11, 2008 – 6:00 PM

at Barnet School

 

Board Members & Administration in AttendanceShellie Samuels, Jim Schenck, Louis Bushey, Lori Werdenschlag, Shannon Larocque, Princ. Kerry Keenan, Supt. Martha Tucker, Business Mgr., Rob Billing, Minute Recorder Kathy Zita. 

Public In Attendance:  Dave Warden, Katie Larney-Young, and Sally Cook – Caledonian Record.

 

1.       Meeting called to order by Chair Shellie Samuels at 6:05 p.m.

           

6:08 p.m.    Into Executive Session.  A Motion was made by Louis Bushey, 2nd by Lori Werdenschlag to go right      into Executive Session for Student Issues.

6:42 p.m.    Out of Executive Session.  Motion was made by Shannon Larocque, 2nd by Jim Schenck.

                  No Action taken.

                  5 Minute Break.

6:50 p.m.    Meeting resumes.

 

2.      Approval of Minutes: 11/11/08 After reviewing the minutes, a Motion was made by Louis Bushey, 2nd by Shannon Larocque to accept the minutes as written.  Motion then PASSES

3.      Public Input None.

4.   Administrative Reports:

      A.   Principal’s Report (see distributed report):

·         Facilities/Maintenance:  Computer Lab consists of 2 rooms.  The instructor has to stand in the middle of the doorway to be seen and heard by students from each room.  Burleigh has been looking into costs to remove the wall dividing these two rooms (as long as it isn’t a load-bearing wall).  The costs to do this renovation correctly would cost $15K - $18K for new ceiling, new tiles on the floor, remove one of the exit doors, have electrical moved.  This would be taken from the LTM fund. Most of the work would be done by Burleigh and could be done over the summer.  It hasn’t been budgeted this year.  Action taken:  Put this on as a budget item to be discussed during budget discussions.

·         Smoke Detectors:  Were replaced as planned on 10/22/06.  Replacement was done by the SJA electrical students.  We saved about $1,400 in labor costs.  We appreciate the efforts of the electrical students and their instructors Mike Bugbee and Gary Briggs.

·         Staff Development/Curriculum:  A volunteer team of teachers attended “A Forum on School-wide Positive Behavioral Supports (PBS) with Dr. George Sugai” at Lake Morey on October 16, 2008.  They learned that PBS is a systems approach to social competence for all children.  Introducing, modeling and reinforcing positive social behavior is an important part of a student’s educational experience.  The purpose of school-wide PBS is to establish a climate in which appropriate behavior is the norm.  The PBS team has provided information and proposed to the faculty and staff that we continue this initiative and pursue the training to put a PBS system in place for the next school year.  This will require attending other workshops in November and April and a week-long training after school is out in June.

·         Holiday Bazaar:  Was held on November 8.  It was a volunteer fund-raiser for our food service program.  It made a profit of $1,116.00 and there is talk about making this an annual event.

·         Ski Program: Is the Board interested in continuing a parent sponsored skiing program?  Princ. Keenan gave a little history about the ski program; how is once had about 50 students, teachers and parents involved.  Eventually it became a parent sponsored program.  The parent that normally has run this program for the past couple of years no longer has children in the school.  Another parent is willing to take on this program.  Action taken:  this will be discussed further later in the meeting under “Other Business”.

B.   Superintendent’s Report:

·         VSBA Conference – Was very enjoyable.  The keynote speakers were very dynamic.  Supt. had an opportunity to meet and talk with a lot of other Superintendents.

·         Technology Meeting – Met a couple of weeks ago with technology people from the CCSU school districts/  It was very interesting to meet everyone and learn who worked together or didn’t work together.  The group was happy to meet and work towards our future resources.

·         Commissioner of Education Search – The search has been narrowed down to a few candidates.  We should be hearing by the end of the month about who was selected for this position.

·         Strategic Planning Forums – The Strategic Planning Forums in Danville and Walden went very well.

 

 

 

BARNET SCHOOL BOARD OF DIRECTORS’ MEETING MINUTES

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5.   Financial: Presented by Rob Billings. See distributed budget.

·         2010 Budget Discussion – Rob gave a brief history of the budget process, as well as explained about ACT 60 and ACT 68 for the new Board members.  The Budget has become more than teaching children how to read and write.  We now look at all the different functions involved to make up a whole.  We’re trying to have our children move ahead with the budget we come up with.  Two of the major over-riding costs come from Personnel and Tuition.  At this point Rob distributed a Budget workbook, divided into 5 sections with a Table of Contents: Section 1: Superintendent Remarks and Budget Highlights, Section 2: Function Summary, Object Code Summary, Revenue Summary, Tax Rate Calculation and ACT 82 Worksheet, Section 3: Presentation of Function & Object Codes detail, Hot Lunch Summary, Detail Schedule of Personnel costs, Section 4:  Current year to date accounting report, Section 5: Reference material.  Rob went on to explain in more detail about the information in each section.

Tuition represents about 1/3 of the budget.  SJA tuition is $12,800 per student.   The announced tuition was higher than the allowable.  There are local revenue changes; and the current interest rate isn’t favorable for us right now.  We’re not sure where the interest rates will be the next couple of years.

TAN financing should be favorable.

We are currently still working on the 2010 CCSU budget.

School Board and Administrative initiatives are not included.

From where we are starting at, this budget is favorable at a balance of $4,267,173.

At this point Rob finished and said he would let the Board digest the information presented and answer any questions they may have.  Rob also explained that this budget is Version # 1 and as the budget is updated the version number and date would change.  He is expecting to have the preliminary equalized pupil number within the next couple of weeks.  The CLA number is expected to change as well due to what is happening in the economy.  Some items that aren’t included in this budget are: foreign language, building construction of the computer room.  We will need to talk about the Reserve Funds and the amounts in them.

6.   New Business: 

·         Climate Survey – (see distributed survey).  Lori Werdenschlag drafted a cover letter to the community explaining that the overview of the survey is attached and that if they want more details, they can pick up a detailed copy from Principal Keenan.  Most of the feedback was favorable.  There are still some areas that need improving but in general, most of the replies implied that people are happy with Barnet School.  Almost all of the replies mention how wonderful the school secretary, Angel Brown is.  She is the smiling face and backbone of Barnet School.  Someone commented that we should make it a goal to score as well as Angel did.  This is something that we should do annually but at a different time during the year.

·         2nd Reading Dissection Policy – The only change is under Procedures; “The Principal” shall develop …. It used to say “The Superintendent”.  No other changes.

·         Action Plan Adoption – (see distributed plan) It is a 3 year plan and shows the areas of need and evidence with analysis; the action steps that will be taken; and the resources (money and time) to achieve the necessary steps to be taken.  This action plan should help to improve the results of NECAP test scores.  It usually takes a couple of years to monitor.  Goals are set in the first semester so that teachers, staff, etc. know what needs to be done.  A Motion was made by Jim Schenck, 2nd by Shannon Larocque to support the Principal in the Action Plan that was proposed.  Motion then PASSES.

7.   Old Business: 

·         Green Energy – There isn’t any information for this meeting.

·         Strategic Planning – Update given by Dave Warden and Katie Larney-Young.  Everything is set for the Strategic Plan Forum meeting.  There will be childcare available and there have been about 80+ responses so far.  All the advertising, supplies, food, etc. has been ordered or taken care of.  We’re expecting a very good turn-out.

·         Residency – Didn’t have a meeting for this yet; will report at another time.

·         21st Century Grant – There is another funding cycle next year that we can apply for.  We will hear about it again August 2009.

8.   Other Business:

  • Ski Program – It is a ˝ day activity; considered an excused absence.  There was discussion on whether or not it will be brought back as a school run program for everyone instead of a select few.  The cost is about $10 - $12 per child.  Action taken:  It wouldn’t be a school sponsored activity; no insurance liability through the school; and it would be an unexcused absence
  • Lunch forms Free and reduced lunch forms will be sent home through the Friday Folders.
  • 7th Grade Class Configuration – We split the 8th grade class because there was to be a certain amount.  That’s why there is 2 8th grades and 1 7th grade class.  Currently there are more 7th graders than 8th graders

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because of some 8th grade students not coming back to Barnet.  It is difficult to change the class configurations during the school year.  The Middle Level teachers for 7th and 8th have a both 7th and 8th grade classes so this shouldn’t be a problem this year. 

 

9.   Future Agenda Items:  1) 2010 Budget Discussion, 2) School Wellness (Winter Rec. Program, 3) After School Program, 4) Strategic Planning Forum Update, and 5) Foreign Language.

     

10. Next School Board Meeting(s):

 

Next Regular Meeting:  Tuesday, December 9, 2008 at 6:00 p.m. at Barnet School.  NOTE: Executive Session will be first on the agenda; therefore the public portion of the meeting doesn’t start until 6:45 p.m.

 

CCSU Board Meeting:  Wednesday, December 17th at 6:00 p.m. at TBA.

 

 

  9:30 p.m.        Meeting Adjourned.  Motion was made by Lori Werdenschlag, 2nd by Louis Bushey.                                  Motion          then PASSES.

 

 

Respectfully submitted,

 

Kathy Zita

 

Barnet School Board Minute Recorder

 

 



 

BARNET SCHOOL

BOARD OF DIRECTORS’ MEETING MINUTES

Tuesday, October 14, 2008 – 6:00 PM

at Barnet School

 

Board Members & Administration in AttendanceShellie Samuels, Jim Schenck, Louis Bushey, Lori Werdenschlag, Shannon Larocque, Princ. Kerry Keenan, Supt. Martha Tucker, Minute Recorder Kathy Zita.  Not Present: Rob Billings.

Public In Attendance:  Anne Settergren, Shelby Sargent, Elizabeth McFaul, Jeff Roberts, Katie Larney-Young, and Sally Cook – Caledonian Record.

 

1.       Meeting called to order by Chair Shellie Samuels at 6:05 p.m.

           

6:05 p.m.    A Motion was made by Louis Bushey, 2nd by Jim Schenck to go right into Executive Session for            Personnel Issues.

6:20 p.m.    Out of Executive Session.  Motion was made by Louis Bushey, 2nd by Jim Schenck.

                  No Action taken.

                  5 Minute Break.

6:50 p.m.    Meeting resumes.

 

2.      Approval of Minutes: 9/9/08 After reviewing the minutes, a Motion was made by Louis Bushey, 2nd by Shannon Larocque to accept the minutes as written.  Motion then PASSES

3.      Public Input 1) Shelby Sargent and Anne Settergren were present to discuss the possibility of fundraising for the software needed for the hot lunch program.  The Board decided to discuss this further in the meeting under “Other Business”.

4.   Administrative Reports:

      A.   Principal’s Report (see distributed report):

·         Food Service Advisory Committee:  Met on Sept. 23rd.  Based on previous suggestions from the FSAC, Annette Burrington has initiated some changes in the food svc. Program.  It also shows that our deficits have been decreasing over the last three years: 2006 - $33,754; 2007 - $18,726; and 2008 - $13,759.   We’ve also increased the meal prices from $1.50 to $2.00. After this meeting the FSAC had the following recommendations to the School Board for consideration: 1) further explore the possibility of paying for kitchen maintenance through the school’s maintenance budget,  2) Improve record-keeping efficiency by upgrading the software system through a switch to MMS at a cost of $3,500 plus $425 for an annual maintenance contract, and 3) Make more of an effort prior to and/or at Town Meeting to publicly inform the community about the status of the Food Service Program.  The committee will meet again in January 2009 for another update on the program.  Shannon Larocque wanted to thank the committee for their time and effort they are putting toward this.

·         Barnet School’s Goals 2008/09 (formerly known as the Principal’s goals):  1) develop a strategic plan for long-term school improvement, 2) expand upon the current PLC at Barnet and focus on learning as its central purpose through a) Vertical Team’s focus on writing instruction through all grade levels and the Collaborative Assessment Team’s focus on formative assessment and analysis of test results and the impact on the School Action Plan (Principal will submit a revised Action Plan in the near future); and b) focus on educational outcomes for students and how we determine when they are successful, 3) Revisit the school’s Behavior Education Plan and its student conduct &  discipline policy and work toward improving the school’s effectiveness in providing a “Positive Behavioral Support to all students, and 4) establish a schedule of faculty and/or student presentations of curriculum-related initiatives at board meetings.  They should be 15 minute presentations.

·         Facilities/Maintenance – there is a request to update and replace the school smoke detectors in the school and there is information about “Green” Energy Grants for potential alternative energy systems for our school.  These items will be discussed in more detail under “New Business”.

·         8th Grade Class Trip – There have been a couple of meetings with the 8th graders, families and teachers to agree and decide on a place to go for their trip.  It was finally decided to go to Boston, MA for their trip.  It will be a 4 day/3 night trip costing about $16K.  Boston holds a lot of history and is based on our curriculum which is a requirement.

·         After-school Program – Princ. Keenan spoke with Laurie Smith who is the organizer for Danville’s After-school program.  She gave the following information pertaining to their after-school program: 1) they formed a non-profit organization; 2) serves grades K-6 and are licensed for 26 students; 3) currently are serving up to 16 per day; 4) they charge parents $10/day; 5) got started with a $2,500 Wellness Grant; and 6) had to be licensed and are heavily regulated by the State of VT.

 

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In addition to this information, our K teacher, Susan Jensen attended a 21st Century Grant workshop and learned the following: 1) maximum range for a single site grant award is $100K to $125K; 2) grants are for 5 yrs. with the first 3 years funded at 100%, year 4 at 75%, and year 5 at 65%; 3) requires at least 40% of students are from low income families (i.e., lunch assistance, Medicaid eligibility); 4) must be tied to a school plan (not separate from the school); 5) must be staffed by licensed professionals; 6) requires a paid project director 30-40 hours per week who can build partnerships and work on sustainability; and 7) after-school program must be written into the school’s action plan.

·         Enrollment Summary – (see distributed sheet)  Shows enrollment at 219 for school year 1988/89; for school year 1989/90 enrollment went up to 248 from there in fluctuated up and down.  School year 1997/98 enrollment went up to 249 students and then fluctuated up and down with the current enrollment for 2008/09 being 178 students.

·         Enrollment Projections – will be discussed further under “Old Business”.

B.   Superintendent’s Report:

·         CCSU Office move – The move went off as planned.  Everyone was able to get settled in record time.  We will schedule an open-house for everyone to come and see the new location, but in the meantime if you would like to visit, please feel free to do so.

·         Superintendent Goals FY09/10: 

·         Provide support and operate as a resource to Principals.  Review and revise school wide disciplinary      practices.

·         Provide support for Barnet’s work in the areas of writing and formative assessment.

·         Coordinate the Strategic Planning across 3 schools and assist the Steering Committee to develop a 3    – 5 year plan.

·         Assist Board members to refine facilitation and decision making skills in meetings.

·         Administrative Meetings – The Supt. has been meeting with administrators as well as tech committee meetings.  So far these have been very informative and it has been very pleasant collaborating with the 4 school districts.

·         21st Century Learning Grant – Supt. Tucker’s thoughts on this is that we should wait until after the Strategic Planning process to see what our needs will be; unless funds aren’t available next year.  This means you would be willing to employ a coordinator for the after-school program.

5.   New Business:

·         Proposed Holiday Bazaar – It is being proposed for 11/8/08 to help raise money for the Food Service Program software (see distributed proposal).  There would be a table fee of $10-$15, vendors, advertisement, Raffle of donated items, sale of baked goods, service of meals, donations, etc.  Action taken: the Board thinks this is a great idea except that the date of 11/8 may be too soon.  It would have to be checked into.  They appreciate the effort and willingness of Shelby Sargent and Anne Settergren.

·         “Green” Energy Grants – Elizabeth McFaul attended a Facilities committee meeting to discuss possible alternatives for energy saving systems for our school, i.e., geo-thermal, wind power, and solar energy.  She is also willing to do the leg work necessary to look into, apply for and write for any necessary grants available.  There is a $250K grant that would require a 50% match (which can be in-kind).  Elizabeth may be able to muster part of this money but not all of it.  There is another grant for $25K for pre-project planning which requires a 20% cash match.  Grant applications are to be submitted in Oct. or Feb.   She would like to start moving on this because there seems to be a sense or urgency now because a few years ago not many people were looking into this; now there are more people looking for ways to save energy.  We should look into it while the money is there for the grants.  Solar array may be an option for the school to help reduce the costs for energy and stay within budget.  Most people don’t put these in because the pay back time is slow.  There could be residuals during the summer because we aren’t using as much electricity.  Elizabeth would need approval from the Board to move forward to apply for grants and then find the money to match.  Anything over 50 square feet would require a zoning permit.  The Facilities Committee likes the idea of free money and thinks it’s worth looking into.  Action taken:  Supt. Tucker would like to meet with Elizabeth to discuss this further before any decisions are made.

·         Residency Procedure – Currently we pay tuition based on residency.  We’re not sure if the procedure in place is one that seems to be working.  At Barnet School, 80 – 85% of the time it is clear that they receive a voucher, 15% may not be as clear and then a small % is very unclear.  Action taken:  Supt. Tucker would like to sit down with Angel Roy to go over and review the policy, procedure and review of vouchers and report back.

·         Smoke Alarm Changeover – Burleigh Huntoon has recommended to the Facilities committee that we replace 19 year old smoke detectors with new photo electric-type detectors.  The cost would be about $4,500 from the Long-Term Maintenance fund to replace the 60 detectors if we were to contract to have Alarmco do it.  A member of the Facilities Committee, Gary Briggs is an electricity instructor at SJA and has

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offered to have his electrical students do the work and save us approximately $1,450 in labor costs.  The students would be available Oct. 22-23 to do this work for us.  We need authorization from the Board to proceed.  A Motion was made by Jim Schenck, 2nd by Lori Werdenschlag to authorize Burleigh Huntoon to use funds from Long Term Maintenance to have the SJA Electrical students replace and install new smoke detectors in the school.  Motion then PASSES.

·         Animal Dissection Policy – 1st Reading.  The policy outlines the intent of the Barnet School District to comply with the requirements of Act 154 of 2008 regarding the right of students to be excused from participating in or observing activities involving the dissection of animals.  Action taken:  The Board agreed to have Supt. Tucker move forward with this.  She will meet with Princ. Keenan to go over the procedures for this. 

6.   Financial: 

·         Budget process timeline – (see distributed sheets).  Describes what needs to be done for each month in order to stay on track with the budget process.  After reviewing the document, it was decided to “add” under January to get information to the Budget Committee in a timely manner so they can review.

·         2009 Budget – As of this meeting the surplus is still there.  There was an error in the counting of students which was in our favor.

·         2010 Budget – Discussion for the 2010 budget; there is an issue with the FCS and Technology class that we are suppose to be providing.  Can we do some sort of Language?  Supt. will look at different scenarios to present.

7.   Old Business: 

·         Facilities Discussion (Demographics) – (see distributed info. on enrollment history and projection)   The information was based on history and projection.  Based on the information of kind class; it shows that there is a slight incline in enrollment in projected years.  So unless there is a housing development that would encourage a large influx of families with children, it appears that the school can handle the enrollment.

·         Climate Survey – So far we have received back 59 out of 112 surveys.  Lori Werdenschlag is still sorting through and organizing the information in order to do an analysis.  She will report back when she has finished sorting and doing the analysis.

·         Strategic Planning – Louis Bushey said they met with the Steering committee which consists of Kevin Morrison, Stan Robinson, Sue Roberts, Katie Young, James Lamar, Cindy Mosedale and Dave Warden.  They started working on a list of ways of how to get everyone to the forum.  There are 2 more meetings scheduled to use to work on getting the community forum done.  There maybe other expenses beyond the allotted $500 to cover supplies, advertising, postage and meals.  A Motion was made by Shannon Larocque, 2nd by Lori Werdenschlag to authorize up to an additional $1,000 to be spent on the Forum for advertising, postage, supplies, and food.  Motion then PASSES.

8.   Future Agenda Items:  1) Climate Survey Update, 2) Residency Procedure Update, 3) Animal Dissection Policy – 2nd Reading, 4) Emergency Medication Policy, and 5) 2010 Budget update.

     

9.   Next School Board Meeting(s):

 

Next Regular Meeting:  Tuesday, November 11, 2008 at 6:00 p.m. at Barnet School.  NOTE: Executive Session will be first on the agenda; therefore the public portion of the meeting doesn’t start until 6:45 p.m.

 

Briefly went around the table to see how the meeting went with the new agenda schedule.  There was positive feedback from the Board members as well as the public in attendance.

 

  9:00 p.m.        Meeting Adjourned.  Motion was made by Jim Schenck, 2nd by Shannon Larocque.              Motion                               then PASSES.

 

 

Respectfully submitted,

 

Kathy Zita

Barnet School Board Minute Recorder

 



 

BARNET SCHOOL

BOARD OF DIRECTORS' MEETING MINUTES

Tuesday, September 9, 2008 - 6:00 PM

at Barnet School

 

Board Members & Administration in Attendance:  Shellie Samuels, Jim Schenck, Louis Bushey, Lori Werdenschlag, Shannon Larocque, Princ. Kerry Keenan, Supt. Martha Tucker, Minute Recorder Kathy Zita.  Not Present: Rob Billings.

Public In Attendance:  Dave Warden, Jennifer Hall, Elizabeth McFaul, Ruth Vaal, Jeff Roberts, teachers: Nancy Bailey, Christina Fearon, Caroline Adams and Sally Anderson Cook - Caledonian Record.

 

•1.       Meeting called to order by Chair Shellie Samuels at 6:11 p.m.

           

6:11 p.m.    A Motion was made by Louis Bushey, 2nd by Shannon Larocque to go right into Executive Session for    Personnel & Student Issues.

6:43 p.m.    Out of Executive Session.  Motion was made by Louis Bushey, 2nd by Shannon Larocque.

                  5 Minute Break.

6:55 p.m.    Meeting resumes.

Action taken:  1) Motion was made by Lori Werdenschlag, 2nd by Louis Bushey to have Princ. Kerry Keenan and Superintendent Martha Tucker be allowed to implement the Supervisory Union "Reciprocity Agreement" if appropriate.   Motion then PASSES.  2) A Motion was made by Lori Werdenschlag, 2nd by Shannon Larocque to Authorize Unpaid Leave as per an employee request.  Motion then PASSES.

 

At this point Jim Schenck explained, to those in attendance, that there will be a time keeper during the meeting in an effort to keep the meetings running in a timely manner and not too far beyond the 2 hour period.  It was also explained that Executive Session matters will be handled first on the agenda, therefore the public doesn't need to attend these meetings until around 6:45 p.m.

 

•2.      Approval of Minutes: 7/8/08After reviewing the minutes, a Motion was made by Jim Schenck, 2nd by Shannon Larocque to accept the minutes as written.  Motion then PASSES

•3.      Public Input:  1) Caroline Adams just wanted to say Thank-You for the letter that went home.  It was very well written for inviting people to the School Board meetings.  2) Jeff Roberts asked about the 8th grade class trip and if it would be alright to start fundraising regardless if we know where we are going or not.  This matter will be discussed further during the Principal's Report.  3) Nancy Bailey mentioned that the Primary Teachers sent home a letter asking parents not to drop off or pick up their children at the classrooms.  These are the busiest times of the day for teachers and students to get settled into their day or get ready to be dismissed.  Some parents will start chatting about concerns or other matters and the teachers fear that it may interfere with student confidentiality.  Tina Fearon added that there can be separation issues and interruptions so that announcements, etc. aren't being heard.  Since the letter was sent home, some of the separation issues have stopped and children come in ready to go.  Parents can always call to meet the teachers before the start of school and/or after school.  Hopefully there aren't any misunderstandings to why the letter was sent.

4.   Administrative Reports:

      A.   Principal's Report (see distributed report):

  • Enrollment Upgrade: K - 20, 1st - 26, 2nd - 24, 3rd - 18, 4th - 15, 5th - 16, 6th - 20, 7th - 23, 8th - 17. This is a total of 179 plus 27 pre-schoolers = 206.
  • Peacham parents - there was no interest on the part of Peacham parents to transport their high school students for a fee.
  • Facilities/Maintenance - the extended sidewalk in the parent drop-off area is complete and the Parent parking signs have been installed in the new area.
  • Personnel Update - we are advertising for a SPED substitute to act as a back up for our 2 one-on-one specialists.
  • Staff Development/Curriculum & Instruction - We have about 8 teachers attending "A Forum on School Wide Behavioral Supports with Dr. George Sugai" at Lake Morey on Oct. 16th. Positive Behavior Support (PBS) is a systems approach to social competence for all children. It teaches to manage problem behaviors to one that is preventative and positive. This will help enhanced learning quality and reduce problem behaviors. It will be decided after this forum whether to pursue the training available through two more workshops and the 5 day BEST summer Institute in June.
  • Student Activities/Issues - After-School Program (ASP): Danville School just started an ASP. The program runs from 2:30p - 5:30p Mon. - Fri. for K - 6th grade. It was started by a parent(s) and is completely independent of the school. The cost is $10/day. The parents did all the preliminary work and

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worked with the State to get it set up.  They developed a Memorandum of Understanding with the school and had to take out their own insurance.  There is a workshop coming up on Sept. 30th to help with writing grants.  The main issue with Barnet ASP was if the Board wanted to oversee it or have it be independent.  Princ. Keenan is in the process of talking with the parent(s) who started the Danville program to get more information.

  • After Hour Vandalism - During the summer there has been someone spinning donuts in the parking lot and there have been beer bottles found around by the play area. The State Police and the Sheriff's Dept. have been contacted and they have agreed to drive by periodically but to date no one has been caught. There was discussion as to whether there should be a gate installed at the end of the driveway with the town crew, fire dept. and teachers having keys. If this isn't an option, there was discussion about having security cameras posted around the building. The Board felt the situation needed to be monitored a little more to see how frequently it happens before spending this kind of money. It seems to happen more frequently in the summer.
  • Formative Assessment Training - Susan Jensen and Cindy Mosedale attended a 3 day Formative Assessment training this summer. Cathy Browne and Princ. Keenan also attended for the coaches training section. They have developed a TLC team which consists of Susan and Cindy, Cathy Browne & Princ. Keenan, Sue Persson, Liddy Roberts, Brooksie Stanton and Sue Roberts. They would like to meet for ˝ days on a monthly basis to learn about and practice formative assessment based on: Students & teachers, using evidence of learning, to adapt teaching and learning, to meet immediate learning needs, minute-to-minute and day-by-day. Members will share their new learning's with their colleagues; other teachers will be encouraged to attend the training next year.
  • 8th Grade Class trip - Princ. Keenan is going to be meeting with the 8th grade parents concerning the 8th grade trip and wanted to know what the Board's take was on the Northern Forrest Challenge trip. It was a 3 day, 2 night trip down the river. Kids had a great time and had to work together to get through different sections of the river. The cost was about $3K. Jeff Roberts mentioned that some of the parents he has spoken with already said that they would not let their children go on this trip this year. Jim Schenck feels the parents need to work out what they want to do. It may even be necessary to have a facilitator to keep things on track. The trip needs to be curriculum based and something the teachers support as well. The Board would like for Princ. Keenan to meet with parents and report back.

B.   Superintendent's Report:

  • CCSU Office move - The move is scheduled for September 20th.
  • Standard Procedure - Administration meetings will be every 5 weeks. The goal is to improve writing and reading achievements.
  • Individual meetings with the Principal - Re-establish a steering committee to work with writing and reading achievements.

5.   New Business:

  • 2010 Budget - Right now the figures are very rough. We'll be into the full budget by Nov. You need to understand the budget process and think about the educational programs up front. Any questions will translate into dollars so think about some of these questions and brainstorm ideas for the October School Board meeting. Shannon Larocque asked if the Board could be shown a pie graph indicating what piece or percentage the Board has. Supt. Tucker also stated that we are in a period of learning about the 2 vote process. Elizabeth McFaul wanted to know how much control the Board had over the curriculum. Supt. Tucker explained that the bulk of the budget is for salaries and benefits and the rest is divided between curriculum, supplies, etc.
  • Jennifer Hall asked if the Board could briefly introduce themselves and how long they've been serving on the Board, since she is a newcomer to the meeting. The Board complied.
  • 2008/09 Goals - (see distributed sheet) 1) Improve school wide discipline. 2) Increase the effective use of data in decision making. 3) Complete strategic planning process. 4) Revise and expand PLC and TLC models to increase student achievement across all sub-groups. 5) Increase effectiveness of meetings, i.e., board meetings, board committee meetings: After School Program, Food service/health nutrition, and Facilities - expansion energy. Supt. Tucker suggested adopting any or all of these goals; then she and Princ. Keenan can come back with their goals. A Motion was made by Shannon Larocque, 2nd by Lori Werdenschlag to approve the list of 2008/09 School Goals that has been provided by Supt. Tucker. Motion then PASSES.

6.   Financial: 

  • FY08 & FY09 - Rob Billings was not able to be at this meeting so Supt. Tucker explained that there was an error for FY08 in either the projection of tuitions or in the invoices. Rob is still looking into this and will be coming to the Oct. School Board meeting to discuss.

 

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7.   Old Business: 

      1) Bus Contract - Shannon Larocque asked about the bus contract and the scheduling; and wondered what the sense was for renewing the contract with JPI.  JPI is recommending a 5th bus/run.  We can report more at the next meeting.

      2) Climate Survey - was put together and revised.  We are currently working on a cover letter before it gets sent out.  Jeff Roberts offered to help with the counting, etc. but Supt. Tucker isn't comfortable having community members help because of confidentiality.  Lori Werdenschlag said she added 2 more questions and made it a 5 point scale.  Action:  The Board would like for the Climate Survey to be sent out on 9/26/08 and will be due back by 10/3/08.  Louis Bushey volunteered to help Lori Werdenschlag with score and counting the results.

      3) Strategic Plan - This process will be done along with Danville and Walden Schools.  Supt. Tucker brought everyone up to date on the CCSU meeting where Winton Goodrich gave his presentation.  He would like a Steering committee developed.  They will be involved in a 4 hour meeting for training.  The next CCSU meeting is scheduled for 9/18/08 and each Board is asked to submit the names of the Steering Committee.  The Steering Committee will have 3 meetings starting in Oct. where they will put into place the ideas, identify facilitators, and plan &/or execute interest in the community.  If Princ. Keenan or any teachers have any interest they need to let the School Board know.  Each School District needs to come up with 8 - 10 names; so each Board member should come up with 5 names each.  The Focus Forum is scheduled for November.

      4) Facilities Discussion - Demographics: (see distributed sheet) there has been previous discussions about having an Architect come in to give preliminary drawings for school building expansion.  There is a certain formula that is used to figure out future enrollment for the next 10 years which may help determine whether or not we need to worry about an addition for the school. The formula 1) lists live births by year for the past 15 years, 2) list enrollments by grade levels for the past 10 years, 3) Compares K enrollment for past 5 years to live births for 5 previous years.  For each year, divide K enrollment by live births 5 years earlier.  Find average of results.  This will be survival ratio for K enrollments. 4) Develop grade-to-grade survival ratios for each year.  Divide grades 1 enrollment for each year by the K enrollment for the previous year.  The average of the results will be your grade 1 survival ratio.  5) Repeat Step 4 for each succeeding grade.  6) Find the average number of live births for the past ten years.  

      Princ. Keenan is very interested in this formula and would like to look into it further.  Elizabeth McFaul mentioned that some of the enrollment will be based on the Climate Survey results.  Shannon Larocque stated that Winton said you could also look at the area women ages 18 - 25 (child-bearing years) to try to figure out the possible birth, etc.  Supt. Tucker said there is a moratorium on building projects.  Do you want to do this first or just have an Architect come in?  Action: Princ. Keenan is willing to look into this formula; therefore Supt. Tucker will research this further and get back to him.

8.   Other Business:  1) Vandalism in the parking lot - it was decided to table this matter until a later time.  2) 8th Grade trip - Princ. Keenan will meet with parents & 8th graders and report back at the next meeting. We don't want to over-steer or dictate but the givens are: the school is funding $3K, they will be going on school days, needs to be curriculum based and the balance is done through fundraising.  3) Jeff Roberts said if it is decided to have an Architect come in, they should look into expanding the parking lot as well.  There isn't enough room for people to park when there is a school concert or other community function held at the school.

9.   Future Agenda Items:  1) Climate Survey Preliminary Report, 2) 8th Grade trip, 3) Food Service Committee, 4) Strategic Plan Update, and 5) Principal/Superintendent Goals.

      Briefly went around the table to see how the meeting went with the new agenda schedule.  It was mentioned to look into having the agenda posted in other places.  The Board then answered any questions from new-comers and explained the purpose of the meetings and how they have to be conducted.

10. Next School Board Meeting(s):

 

Next Regular Meeting:  Tuesday, October 14, 2008 at 6:00 p.m. at Barnet School.  NOTE: Executive Session will be first on the agenda; therefore the public portion of the meeting doesn't start until 6:45 p.m.

 

  9:00 p.m.        Meeting Adjourned.  Motion was made by Lori Werdenschlag, 2nd by Louis Bushey.                                  Motion then PASSES.

 

 

Respectfully submitted,

Kathy Zita

Barnet School Board Minute Recorder



 

BARNET SCHOOL

BOARD OF DIRECTORS’ MEETING MINUTES

Tuesday, July 8, 2008 – 6:00 PM

at Barnet School

 

Board Members & Administration in AttendanceShellie Samuels, Jim Schenck, Louis Bushey, Lori Werdenschlag, Princ. Kerry Keenan, Supt. Martha Tucker, Bus. Mgr. Rob Billings, Minute Recorder Kathy Zita.  Not Present: Shannon Larocque.

Public In Attendance:  Dave Warden, Marybeth Vereline, Joe Clough, Jeff Roberts, Sally Anderson Cook – Caledonian Record, and teachers & staff: Sue Jensen and Cathy Browne.

 

1.       Meeting called to order by Chair Shellie Samuels at 6:03 p.m. 

 

2.      Approval of Minutes: 6/3/08 After reviewing the minutes, the following changes/corrections were noted: page 2, under Supt. Report; 3rd bullet should read CCSU Executive Committee “recommended”. On page 4, under Next School Board mtg. for CCSU Board Meeting, take out “at Barnet School” and replace with TBA.  Motion was made by Jim Schenck, 2nd by Louis Bushey to accept the minutes as amended.  Motion then PASSESMinutes of 6/19/08:  After reviewing the minutes, the following changes/corrections were noted: under item # 5; after the word contract, insert “for Maintenance Supervisor”.  Motion was made by Louis Bushey, 2nd by Lori Werdenschlag to accept the minutes as amended.  Motion then PASSES

3.      Public Input:  Mary Beth Vereline stated that she would not be able to attend the meeting on July 17th with the Food Service Advisory Committee.  She also mentioned that she had 10 puppies for sale.

4.   Administrative Reports:

      A.   Principal’s Report (see distributed report):

·         Northern Forest Challenge:  A survey was sent to the students, parents, and teachers who participated in this trip.  The feedback was positive from all who responded.

·         Enrollment Upgrade:  We received 24 new registrations for next year, which has increased our enrollment to 180 K – 8 students; combined with 27 pre-school students gives us an enrollment of 207 students.  We will need to look at how this will impact transportation needs.

·         Summer Support Services: Since Supt. Bacon announced that there was Federal funds available to support the summer program, we are serving 9 out of 12 special ed students, 2 times a week for 6 weeks.

·         Food Service Advisory Recommendations:  Another meeting is scheduled for 7/17.  I will be able to report more on this at the next school board meeting.

·         Behavior Management & Discipline Practices:  Met with volunteer faculty/staff on July 3rd (see distributed memo & info. dated 7/7/08) to revisit the Behavior Education Plan and Student Conduct and Discipline Policy.  They also reviewed guidelines for discipline plan development from the State DOE as well as information on Positive Behavior Support (PBS) from the BEST Institute.  BEST Institute has a BEST Rubric 1 – 4 outlining what the school community, teachers, staff and parents need to do to teach and support students with behavioral challenges.  A survey was sent to teachers and staff to review the Rubric and check which items they feel is important for our school.  This information will help plan for our in-service discussion.

·         Facilities/Maintenance:  The Town will not be paving the drop-off area as we first thought.  Princ. Keenan submitted copies of old proposals to have this work done.  Extend the sidewalk = $1600, Paving = $2,985, Curbs = $275, Signage = $480, Total comes to $5,340.  This money would be taken out of LTM.  Princ. Keenan would like for the Board to consider this work to be done.  He would also like the Board to consider $9K for Architectural Drawings and other preliminary drawings for an addition, in the event we need to seriously start looking at this.  Jim Schenck asked about whether there would be a water problem with an addition.  There was a letter from Sheri Tolle asking the Board to consider having a Senior Center/Meal Site in the building.  It would provide Senior Citizens with a stronger sense of community.  The seniors could provide valuable tutoring; teaching skills and history to the students.  Lori Werdenschlag thought it was a good idea.  There was a brief discussion about the legalities of something like this.  Rob Billings suggested thinking about the addition and then allowing the seniors to use it.  This information is something to think about when addition on.

·         School Climate Survey Draft:  will be discussed later on during the meeting.

·         Potential Addition:  Shannon Larocque, Burleigh Huntoon, and Princ. Keenan met with Mark Wheeler; architect with EH Danson Associates for preliminary discussion about a potential addition.  As mentioned above, Mr. Wheeler has provided us with an AIA Document B727 “Standard Form of Agreement between Owner and Architect” for plans and drawings for additions to the South and East ends of the existing building.  Further discussion on this will be tabled until the next school board meeting.

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B.   Superintendent’s Report:

·         Strategic Planning – Winton Goodrich suggests we get together in late August to discuss the Strategic Plan Time Lines, etc. so we can get started in Sept.  Supt. Tucker would like feedback on whether you would like to meet as a larger Board or have your facilitators meet with him for training.  Supt. Tucker briefly explained what strategic planning is all about; it becomes the guiding document for everyone in the school.  It is invaluable for identifying resources for the next 4 – 6 years.  She will get more information to the Board on this.

·         Proposal for Shared Bus Route for Peacham Students to the St. Johnsbury Academy ONLY – (see distributed memo from J. Bacon dated 6/19/08) Jim Ingerson believes that 20 Peacham students can be accommodated to ride the Barnet bus to St. Johnsbury Academy at $250/student.  If there are behavioral issues, then the Peacham students won’t be able to ride; if space becomes a problem, the Barnet students will have first priority.  Supt. Tucker mentioned that this has the potential to become very complicated; therefore we started off with a single proposal.  Motion was made by Louis Bushey, 2nd by Lori Werdenschlag to accept the Peacham bus proposal as long as Barnet students have priority on the bus.  Motion then PASSES.

5.   Financial:

·         Rob Billings spoke with Mary Collins and we should be able to give the Board an idea at the August meeting what the numbers look like.  If it all goes extremely well, he could have the FY09 projected numbers as well.

·         CCSU Office Space – We are currently looking at a second office space, but it isn’t conducive to what we need.  We’ve been working with the first office space landlord to see what he can do to help us with the handicap accessibility. There is a room that is handicap accessibility to accommodate 1 person or a large group.

6.   New Business: 

·         Grading System – Based on concerns from the last Board meeting, the Princ. developed a drat proposal for this FY07/08 9th graders asking about their transition to high school and how well we’ve prepared them for this.  Responses are due back to the school b7 7/18th.  There was discussion surrounding why the grading system changed in the first place.  Sue Jensen said a lot was to coincide with the State tests and assessments.  The # system is used with State tests as well as rubrics.  Cathy Browne feels we need more parent/teacher communication concerning this so that parents understand the grading system, testing system and assessments.  Jeff Roberts stated that he thought we should bring back the Honor Roll.  Joe Clough suggested we find out what the other schools are doing so that we can prepare our children for high school.  Supt. Tucker said we need to decide where we want to go with this because it will be a never ending discussion.  The Barnet teachers are doing what is expected of them from the State’s point of view.  As for middle school grading, the question is, are we doing what’s best?  The possibilities are all different.  There is a lot of discussion amongst the teachers what constitutes appropriate grading.  Teachers develop rubrics to go along with a project.  Some of the middle school rubrics are from the State.  Lori Werdenschlag mentioned that the School Board heard the concerns and we are attempting to address those concerns starting with the survey that has been developed.

7:30 p.m.          Break

7:50 p.m.          Meeting resumes.

 

·         Climate Survey Development – (see distributed survey).  There are plenty of climate surveys out there.  The one we have is simple enough to get out there and get started.  Do we want a survey pertaining to grade levels, etc?  It should also be anonymous and let people know we’re sending an analysis, looking for collective responses.  Briefly discussed where people could send or drop off the responses anonymously.  Princ. Keenan thought about sending it out in the fall after children are settled in their schedules, etc.  Lori Werdenschlag said that the information collected would also help with the strategic planning.  Joe Clough thought this is a very good survey; it would just need a cover letter to mention anonymity.  The discussion surrounded the anonymity issue and if the survey should be generated by the Principal or the School Board.  Supt. Tucker suggested the survey be double-sided to save on paper and to keep the rating scale and the questions simple.  There were suggestions to have a drop box at the school or having a self-addressed, stamped return envelop.   There were some minor changes made to the climate survey and it will be brought back to the next meeting for review.

·         Retreat Planning – Supt. Tucker said it would be a good opportunity for everyone to get acquainted.  It would also be important to discuss roles and responsibilities as well as expectations between the Supt., Princ, and the School Board.  Other items for discussion could be the Strategic Plan time line and the School’s goals.

 

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7.   Old Business:  None.

 

8.   Other Business:  Sidewalk, curbs and signage would cost $2,355.  Would the Board want Princ Keenan to proceed with this?  A Motion was made by Louis Bushey, 2nd by Lori Werdenschlag to authorize the Principal to contract the work for the sidewalk, curbs and signage for the Pick-up and Drop-off area.  Motion then PASSES.

 

9.   Future Agenda Items:  1) Climate Survey, 2) School Addition, 3) Food Program.

 

10. Next School Board Meeting(s):

 

Board Retreat Meeting:  Tuesday, August 12, 2008 from 9:00 a.m. to Noon at Jim Schenck’s house. This will be in place of a regular school board meeting.

Next Regular Meeting:  Tuesday, Sept. 9, 2008 at 6:00 p.m. at Barnet School.

 

  8:30 p.m.        Into Executive Session for personnel and student issue.  Motion by Louis Bushey, 2nd by Jim

                        Schenck.  Motion then PASSES.

  8:49 p.m.        Out of Executive Session.  Motion was made by Louis Bushey, 2nd by Jim Schenck.  Motion

                        then PASSES.

                        No Action taken.

 

                        A brief discussion with questions directed at Rob Billings about vehicle insurance followed.

 

  9:11 p.m.        Meeting adjourned.  Motion was made by Lori Werdenschlag, 2nd by Jim Schenck to adjourn.

                        Motion then PASSES.

 

 

Respectfully submitted,

 

Kathy Zita

 `~

Barnet School Board

Minute Recorder

 



 

BARNET SCHOOL

BOARD OF DIRECTORS’ MEETING MINUTES

Tuesday, July 8, 2008 – 6:00 PM

at Barnet School

 

Board Members & Administration in AttendanceShellie Samuels, Jim Schenck, Louis Bushey, Lori Werdenschlag, Princ. Kerry Keenan, Supt. Martha Tucker, Bus. Mgr. Rob Billings, Minute Recorder Kathy Zita.  Not Present: Shannon Larocque.

Public In Attendance:  Dave Warden, Marybeth Vereline, Joe Clough, Jeff Roberts, Sally Anderson Cook – Caledonian Record, and teachers & staff: Sue Jensen and Cathy Browne.

 

1.       Meeting called to order by Chair Shellie Samuels at 6:03 p.m. 

 

2.      Approval of Minutes: 6/3/08 After reviewing the minutes, the following changes/corrections were noted: page 2, under Supt. Report; 3rd bullet should read CCSU Executive Committee “recommended”. On page 4, under Next School Board mtg. for CCSU Board Meeting, take out “at Barnet School” and replace with TBA.  Motion was made by Jim Schenck, 2nd by Louis Bushey to accept the minutes as amended.  Motion then PASSESMinutes of 6/19/08:  After reviewing the minutes, the following changes/corrections were noted: under item # 5; after the word contract, insert “for Maintenance Supervisor”.  Motion was made by Louis Bushey, 2nd by Lori Werdenschlag to accept the minutes as amended.  Motion then PASSES

3.      Public Input:  Mary Beth Vereline stated that she would not be able to attend the meeting on July 17th with the Food Service Advisory Committee.  She also mentioned that she had 10 puppies for sale.

4.   Administrative Reports:

      A.   Principal’s Report (see distributed report):

·         Northern Forest Challenge:  A survey was sent to the students, parents, and teachers who participated in this trip.  The feedback was positive from all who responded.

·         Enrollment Upgrade:  We received 24 new registrations for next year, which has increased our enrollment to 180 K – 8 students; combined with 27 pre-school students gives us an enrollment of 207 students.  We will need to look at how this will impact transportation needs.

·         Summer Support Services: Since Supt. Bacon announced that there was Federal funds available to support the summer program, we are serving 9 out of 12 special ed students, 2 times a week for 6 weeks.

·         Food Service Advisory Recommendations:  Another meeting is scheduled for 7/17.  I will be able to report more on this at the next school board meeting.

·         Behavior Management & Discipline Practices:  Met with volunteer faculty/staff on July 3rd (see distributed memo & info. dated 7/7/08) to revisit the Behavior Education Plan and Student Conduct and Discipline Policy.  They also reviewed guidelines for discipline plan development from the State DOE as well as information on Positive Behavior Support (PBS) from the BEST Institute.  BEST Institute has a BEST Rubric 1 – 4 outlining what the school community, teachers, staff and parents need to do to teach and support students with behavioral challenges.  A survey was sent to teachers and staff to review the Rubric and check which items they feel is important for our school.  This information will help plan for our in-service discussion.

·         Facilities/Maintenance:  The Town will not be paving the drop-off area as we first thought.  Princ. Keenan submitted copies of old proposals to have this work done.  Extend the sidewalk = $1600, Paving = $2,985, Curbs = $275, Signage = $480, Total comes to $5,340.  This money would be taken out of LTM.  Princ. Keenan would like for the Board to consider this work to be done.  He would also like the Board to consider $9K for Architectural Drawings and other preliminary drawings for an addition, in the event we need to seriously start looking at this.  Jim Schenck asked about whether there would be a water problem with an addition.  There was a letter from Sheri Tolle asking the Board to consider having a Senior Center/Meal Site in the building.  It would provide Senior Citizens with a stronger sense of community.  The seniors could provide valuable tutoring; teaching skills and history to the students.  Lori Werdenschlag thought it was a good idea.  There was a brief discussion about the legalities of something like this.  Rob Billings suggested thinking about the addition and then allowing the seniors to use it.  This information is something to think about when addition on.

·         School Climate Survey Draft:  will be discussed later on during the meeting.

·         Potential Addition:  Shannon Larocque, Burleigh Huntoon, and Princ. Keenan met with Mark Wheeler; architect with EH Danson Associates for preliminary discussion about a potential addition.  As mentioned above, Mr. Wheeler has provided us with an AIA Document B727 “Standard Form of Agreement between Owner and Architect” for plans and drawings for additions to the South and East ends of the existing building.  Further discussion on this will be tabled until the next school board meeting.

BARNET SCHOOL BOARD OF DIRECTORS’ MEETING MINUTES

Tuesday, July 8, 2008 – 6:00 p.m. at Barnet School                                                                 Page 2

 

B.   Superintendent’s Report:

·         Strategic Planning – Winton Goodrich suggests we get together in late August to discuss the Strategic Plan Time Lines, etc. so we can get started in Sept.  Supt. Tucker would like feedback on whether you would like to meet as a larger Board or have your facilitators meet with him for training.  Supt. Tucker briefly explained what strategic planning is all about; it becomes the guiding document for everyone in the school.  It is invaluable for identifying resources for the next 4 – 6 years.  She will get more information to the Board on this.

·         Proposal for Shared Bus Route for Peacham Students to the St. Johnsbury Academy ONLY – (see distributed memo from J. Bacon dated 6/19/08) Jim Ingerson believes that 20 Peacham students can be accommodated to ride the Barnet bus to St. Johnsbury Academy at $250/student.  If there are behavioral issues, then the Peacham students won’t be able to ride; if space becomes a problem, the Barnet students will have first priority.  Supt. Tucker mentioned that this has the potential to become very complicated; therefore we started off with a single proposal.  Motion was made by Louis Bushey, 2nd by Lori Werdenschlag to accept the Peacham bus proposal as long as Barnet students have priority on the bus.  Motion then PASSES.

5.   Financial:

·         Rob Billings spoke with Mary Collins and we should be able to give the Board an idea at the August meeting what the numbers look like.  If it all goes extremely well, he could have the FY09 projected numbers as well.

·         CCSU Office Space – We are currently looking at a second office space, but it isn’t conducive to what we need.  We’ve been working with the first office space landlord to see what he can do to help us with the handicap accessibility. There is a room that is handicap accessibility to accommodate 1 person or a large group.

6.   New Business: 

·         Grading System – Based on concerns from the last Board meeting, the Princ. developed a drat proposal for this FY07/08 9th graders asking about their transition to high school and how well we’ve prepared them for this.  Responses are due back to the school b7 7/18th.  There was discussion surrounding why the grading system changed in the first place.  Sue Jensen said a lot was to coincide with the State tests and assessments.  The # system is used with State tests as well as rubrics.  Cathy Browne feels we need more parent/teacher communication concerning this so that parents understand the grading system, testing system and assessments.  Jeff Roberts stated that he thought we should bring back the Honor Roll.  Joe Clough suggested we find out what the other schools are doing so that we can prepare our children for high school.  Supt. Tucker said we need to decide where we want to go with this because it will be a never ending discussion.  The Barnet teachers are doing what is expected of them from the State’s point of view.  As for middle school grading, the question is, are we doing what’s best?  The possibilities are all different.  There is a lot of discussion amongst the teachers what constitutes appropriate grading.  Teachers develop rubrics to go along with a project.  Some of the middle school rubrics are from the State.  Lori Werdenschlag mentioned that the School Board heard the concerns and we are attempting to address those concerns starting with the survey that has been developed.

7:30 p.m.          Break

7:50 p.m.          Meeting resumes.

 

·         Climate Survey Development – (see distributed survey).  There are plenty of climate surveys out there.  The one we have is simple enough to get out there and get started.  Do we want a survey pertaining to grade levels, etc?  It should also be anonymous and let people know we’re sending an analysis, looking for collective responses.  Briefly discussed where people could send or drop off the responses anonymously.  Princ. Keenan thought about sending it out in the fall after children are settled in their schedules, etc.  Lori Werdenschlag said that the information collected would also help with the strategic planning.  Joe Clough thought this is a very good survey; it would just need a cover letter to mention anonymity.  The discussion surrounded the anonymity issue and if the survey should be generated by the Principal or the School Board.  Supt. Tucker suggested the survey be double-sided to save on paper and to keep the rating scale and the questions simple.  There were suggestions to have a drop box at the school or having a self-addressed, stamped return envelop.   There were some minor changes made to the climate survey and it will be brought back to the next meeting for review.

·         Retreat Planning – Supt. Tucker said it would be a good opportunity for everyone to get acquainted.  It would also be important to discuss roles and responsibilities as well as expectations between the Supt., Princ, and the School Board.  Other items for discussion could be the Strategic Plan time line and the School’s goals.

 

BARNET SCHOOL BOARD OF DIRECTORS’ MEETING MINUTES

Tuesday, July 8, 2008 – 6:00 p.m. at Barnet School                                                                 Page 3

 

7.   Old Business:  None.

 

8.   Other Business:  Sidewalk, curbs and signage would cost $2,355.  Would the Board want Princ Keenan to proceed with this?  A Motion was made by Louis Bushey, 2nd by Lori Werdenschlag to authorize the Principal to contract the work for the sidewalk, curbs and signage for the Pick-up and Drop-off area.  Motion then PASSES.

 

9.   Future Agenda Items:  1) Climate Survey, 2) School Addition, 3) Food Program.

 

10. Next School Board Meeting(s):

 

Board Retreat Meeting:  Tuesday, August 12, 2008 from 9:00 a.m. to Noon at Jim Schenck’s house. This will be in place of a regular school board meeting.

Next Regular Meeting:  Tuesday, Sept. 9, 2008 at 6:00 p.m. at Barnet School.

 

  8:30 p.m.        Into Executive Session for personnel and student issue.  Motion by Louis Bushey, 2nd by Jim

                        Schenck.  Motion then PASSES.

  8:49 p.m.        Out of Executive Session.  Motion was made by Louis Bushey, 2nd by Jim Schenck.  Motion

                        then PASSES.

                        No Action taken.

 

                        A brief discussion with questions directed at Rob Billings about vehicle insurance followed.

 

  9:11 p.m.        Meeting adjourned.  Motion was made by Lori Werdenschlag, 2nd by Jim Schenck to adjourn.

                        Motion then PASSES.

 

 

Respectfully submitted,

 

Kathy Zita

 `~

Barnet School Board

Minute Recorder

 



 

BARNET SCHOOL

BOARD OF DIRECTORS’ MEETING MINUTES

Tuesday, June 3, 2008 – 6:00 PM

at Barnet School

 

Board Members & Administration in AttendanceShellie Samuels, Shannon Larocque, Louis Bushey, Lori Werdenschlag, Princ. Kerry Keenan, Supt. John Bacon, Martha Tucker (Soon-to-be Supt.), Minute Recorder Kathy Zita.  Not Present: Jim Schenck.

Public In Attendance:  Dave Warden, Marybeth Vereline, Joe Clough, Jeff Roberts, Sally Anderson Cook – Caledonian Record, and teachers & staff: Sue Jensen, Jean Denson, Cathy Browne, Caroline Adams, and Nedra Willard.  Leah Larocque arrived at 7:25pm; Richard Fournier arrived at 8:35pm.

 

1.       Meeting called to order by Chair Shellie Samuels at 6:06 p.m. 

 

2.      Approval of Minutes: 4/21/08 After reviewing the minutes, Motion was made by Shannon Larocque, 2nd by Louis Bushey to accept the minutes as written.  Motion then PASSES Minutes of 4/29/08:  After reviewing the minutes, a Motion was made by Shannon Larocque, 2nd by Louis Bushey to accept the minutes as written.  Motion then PASSESMinutes of 5/13/08:  After reviewing the minutes, the following corrections/amendments were noted:  On page 2, under item 3) School Comparison on Education Spending per Student and NECAP Scores; the sixth sentence should be changed to “R. Roosa faulted the conclusions of the School data and class data”.  The 8th sentence should be changed to “The conclusions based on the data are inconclusive”.  Under Supt. Report, 1st bullet, 2nd sentence change “She was a Supt….” to “She is an assistant Supt….”  Motion was made by Shannon Larocque, 2nd by Louis Bushey to accept the Minutes as amended.  Motion PASSES.    

3.      Public Input Jeff Roberts wondered if it would be worth looking at the way the middle school students are graded.  They are currently graded on a number system but when they go to high school it changes to a letter system.  This can be confusing to the students because they don’t understand where they are lacking.  The letter grade system would also help parents to see where the strengths and weaknesses are.  Princ. Keenan explained that there is a rubric system in place where the children see what needs to be done to meet or exceed the standard.  Joe Clough agrees with J. Roberts in that the letter grade system gives the students a clearer picture as well as goals to do better.  Maybe it’s something that should be started with the 7th and 8th graders.  Teacher Caroline Adams explained that the number grade system supports the State standards and helps to see where the students are with that.  Either grading system can be difficult.  Teacher Sue Jensen said that grading is a complex process regardless of what system you use.  The number system and Parent/ Teacher conference allows parents and students to meet with the teachers to discuss how the student is doing and what they can do to improve.  Supt. Bacon suggested surveying this year’s 9th graders to find out what they thought of the different grading systems as well as any other differences.  Action Item:  The Board would like for Princ. Keenan to look into the grading system further.

4.   Administrative Reports:

      A.   Principal’s Report (see distributed report):

·         Guided Study Program:  A survey was sent to the teachers asking them how the GS Program has worked this year.  Most of the teachers were satisfied with the program and thought it offered the extra support and the enrichment opportunities intended.  Almost all teachers were happy with the 8:00-8:30 time slot.  Some teachers would like for it to be longer.  All the teachers recommended continuing the program next year.   Princ. Keenan feels having the GS Program will have a positive result for the NECAP test scores in the future.

·         Facilities/Maintenance:  The gym lighting project is complete.  The wiring to the stoves in the former FCS room has been removed at no expense by SJA electricity students.

·         Personnel Update:  Melissa Bushey has accepted the Librarian/Media Specialist position and will be hired, pending confirmation of appropriate licensure.  A Special Education Specialist has requested a one-year sabbatical from her current position.  This will be discussed in Executive Session.

·         8th grade Northern Forest Challenge:  this was the first time doing something different other than going to Washington, DC which was becoming very costly.  The Northern Forest Challenge gave the students the experience of camping, canoeing and working together with their classmates.  The 3 day, 2 night trip on the river started in Colebrook and ended in Bloomfield.  27 out of 29 students attended and said they had a good time.

·         7th grade Quebec trip:  It’s a one night trip to Quebec City.  It was reported that everything went well and the trip was very successful.

·         2008/09 School Calendar:  We’ve added in a couple of early release days to coincide with the other schools so that the teachers from each school district can meet to discuss different ways to help students.

 

BARNET SCHOOL BOARD OF DIRECTORS’ MEETING MINUTES

Tuesday, June 3, 2008 – 6:00 p.m. at Barnet School                                                                Page 2

 

·         Enrollment for 2008/09:  Currently our enrollment is 176.  As it stands right now the enrollment for 2008/09 is Kindergarten = 18 definite with 3 questions, 1st grade = 24 definite w/2 questions, 2nd grade = 22 definite w/1 question, 3rd grade = 18 definite, 4th grade = 16 definite w/1 question, 5th grade = 15, 6th grade = 21 definite, 7th grade = 21 definite w/2 questions, and 8th grade = 19 definite w/3 questions.  This gives us a total of 174 definite w/12 questions.  At this enrollment size the 7th and 8th grade will have to be configured.

B.   Superintendent’s Report:

·         Federal Grant Money – The Federal Grant money came in at more than we thought, so we can use about $5K of it to help with the summer support services this summer. 

·         CCSU Board Meeting – Thursday, June 19th at Barnet School.  Dinner will be at 5:30 p.m.  The meeting will start at 6:00 p.m.

·         CCSU Executive Committee approved the new office space for CCSU.  The new office will be located across the street.  Heat is included with the rent and the space is bigger and offers more privacy than the space we currently have.

·         CCSU budget – The budget for the next 2-3 years looks to be in better shape than we first thought.  We received all the Medicaid money.  The $7K deficit is due to the new copier ($3500) and the cost for the Supt. Search ($3500).  Both of which weren’t figured into the budget.

5.   New Business:

·         Wellness Recommendations – (see distributed sheet) The Food Service Advisory Committee members met on 4/27/08 to discuss recommendations, suggestions, etc. for the food service program.  They developed a list of about 15 suggestions and out of that 15 decided on 6 items that should be a priority.  They include: 1) fund repairs in school maintenance budget, not food service; 2) Maintain a more detailed breakdown of food costs.  Separate paper goods and cleaning materials from food items; 3) Explore a new software system for billing purposes; 4) Take daily lunch counts in each class; 5) Look for respectful ways to remind and encourage families to apply for free and reduced lunches.  Maybe have a 3rd party come in to determine the eligibility for applicants; and 6) consider increasing meal prices.  Do this again in September (.25 cents more).  Some additional suggestions from the 5/6/08 meeting:  1) pursue more revenue opportunities, i.e., Town Meeting, etc. 2) require a breakdown from vendors to separate food and supplies costs. 3) Buy more generic brands. 4) Look for discounts. 5) Offer fewer choices. 6) send out reminders of application process with report cards because people’s circumstances change during the year. 7) inform parents how a higher % of approved free and reduced applications benefit the school in its ability to qualify for grants. 8) Send the menu to the Senior Site and invite them to lunch.

·         Nutrition Enrichment Goals – (see distributed sheet) this is a 2nd draft dated 11/26/07.  Goals listed are: 1) To focus on purchasing and serving more local foods. 2) To prepare home-made, cooked, meals and snacks daily. 3) To eliminate wasteful packaging and offer natural low sugar, low fat, low preservatives alternatives. 4) To experiment with adjusting the size of serving portions so that older, bigger students have enough to eat and younger, smaller students are not throwing away food they can’t eat. 5) To purchase from vendors who are respectful of the school’s goals to promote more nutritional meals, for example, Black River Produce. 6) To focus on using only fresh or frozen commodities. 7) To establish a small school Nutrition Advisory Committee to help Food Service staff prepare menus, prepare meals and order food supplies.  Shellie Samuels asked if there was any monitoring of those students who aren’t drinking the milk because they only liked chocolate milk.  Lori Werdenschlag mentioned that some kids don’t like milk except for choc. Milk.  Is there any way to give these children extra cheese or a yogurt.  Nedra Willard said we are looking for ways to supplement for those children.

7:34p.m.           Break.

7:55p.m.           Meeting resumes.

6.   Financial: 

·         TAN – Bill Hoar is looking at interest rates for Tax Anticipation Note (TAN).  Passumpsic Bank has the best rate.  Motion was made by Shannon Larocque, 2nd by Lori Werdenschlag to authorize Bill Hoar to use his judgment to find the bank with the best interest rate for the TAN.  Motion then PASSES.   The Supt. explained to new Board members how the TAN works; borrow money at one interest rate and re-invest at a higher interest rate.

 7.  Old Business:

·         Analysis of NECAP Test Scores – (See distributed sheets).  The results are from the fall of 2006.  During this time our students were at or above the state average in Reading: grades 3,4,5,6,7; Math: grades 3,4,5,6,7 and Writing: grade 5.  Our students were below the state average in Reading, Math, and Writing in Grade 8.  In 2007 our students were at or above the state average in Reading: grades 3, 5, 6, 7, 8; Math: grades 3,6,7,8 and Writing: grade 8.  Our students were below the state average in: Reading grade 4;

BARNET SCHOOL BOARD OF DIRECTORS’ MEETING MINUTES

Tuesday, June 3, 2008 – 6:00 p.m. at Barnet School                                                                Page 3

 

Math: grades 4 & 5; and Writing: grade 5.  It also lists the school action plan to help students who are not reaching the standards.  Some of the items include teachers attending Skillful Teachers classes and implement new techniques to help meet student improvement goals; teachers and staff will attend PLC training to learn and practice new collaboration and teaming skills and to better analyze student work to meet improvement goals; all classroom teachers will be encouraged to use “released items” to prepare students for NECAP testing; teachers will become more involved in the improvement of formative assessment, meaning they will test more frequently as they go along and check with students more often to see how they are doing and create the lesson plans accordingly.  This is just naming a few of the action plan items to help students.

·         Discipline Policy & Procedures – see distributed sheet.  It is the proposed new steps for the Behavior Education Process.  In addition to the regular policy and procedures, we’ve added new steps on what is to be done if a student receives 3 planning room referrals for the same behavior, or an accumulation of 5 referrals for any purpose during the school year, then the student’s parents will be called for a meeting with the Princ., PR staff and referring teacher(s).  Another step added would be if a student receives an in-school or out-of-school suspension for a repeated behavior, parents will be called to meet w/the Princ. and appropriate staff.  And at any point along this process, if a student reaches one of the two steps mentioned above, the student and parents will meet with an appropriate EST, 504, or Special Education team to develop a behavior plan for the student.  Other proposals include: 1. support of teachers dealing with behaviorally challenged children; a system to be created whereby the teacher is not left alone in the classroom to deal with extremely challenging behaviors and the support system will have clear steps with a timeline of some sort of resolution is in place within 2 weeks.  2. Send a volunteer team of 5-6 teachers and staff to the BEST Conference this summer to learn new strategies for dealing with challenging behaviors and develop a new plan based on the new learning.  Or 3. Meet with a volunteer team of teachers this summer to study new strategies for dealing with challenging behaviors.  The system we have in place works pretty well, but we currently have a few kids who would reach the last step mentioned above.    Shellie Samuels said that we understand that you want to take care of the child who is being disruptive but we also want to help the other children who aren’t being disruptive.  Action Item:  The Board would like Princ. Keenan to report back on conferences and continue to work on this.

·         Reciprocity Agreement – This agreement is an option for teachers and parents to make arrangements for a student to be able to attend another school within the CCSU district.  This is not a parent initiated agreement.  It’s for K – 8th grades and amongst the other district schools.  It would be at the Boards approval and at the parent’s expense.  The student would still be counted as an equalized pupil for the home school.   The receiving school will be able to terminate the agreement if it doesn’t seem like it’s working out.  Parents would be responsible to transport the child to school.  SPED students would be handled a little different.  Nedra Willard asked if this would work in the case of a medical condition.  Supt. said he never thought of that but it would indeed work in that case.  A Motion was made by Louis Bushey, 2nd by Lori Werdenschlag to approve the Reciprocity Agreement as written.  Motion then PASSES.

·         Class Configuration Grades 1 & 2 – The teachers thought the best configuration for the 1 & 2 grades would be as follows:  Liddy Roberts – 1st grade, Tina Fearon – 1st/2nd combination, and Sue Roberts – 2nd grade.  Parents will be notified of this arrangement.

·         8th Grade Math – (see distributed sheet) Presented by Caroline Adams.  Shows tentative plans for 2008/09 8th grade math program.  Some of the highlights are that: 1) all students will be mastering the 8th grade GEs (Grade Expectations) as outlined by the State of VT Dept. of Education. 2) Every child will have 8 math periods per week. (Tentative) 3) Guided Study will be used as a means of providing enrichment and basic skill work. 4) If students are interested, we will form a MathCounts team again this year that will meet during Guided Study. 5) If our after-school meeting schedule allows for open times on a regular basis, students will have the opportunity to join the Math teacher after school for Math Club.  Would need more flexibility to make this work.  These plans are tentative.  Caroline can provide another update in July.  There was a brief discussion with regard to algebra.  Caroline is more concerned about having the students meet their GEs and if so, then work on the algebra.  Shannon Larocque asked if Caroline thought this was something that could be introduced to the whole school.  Caroline said “yes”, the school currently has a math program in grades K – 6th that incorporates some algebra.

·         Policy Review for Adoption:

-    Pupil Privacy Rights – Motion was made by Lori Werdenschlag, 2nd by Shannon Larocque to adopt the Pupil Privacy Rights Policy as written.  Motion then PASSES.

-    Professional Development – Under Implementation, there was some discussion concerning item #3 “encourage” new teachers to work with the local and regional standards Board.  Supt. gave his interpretation and Martha Tucker also explained what the meaning is for a new teacher to establish an

BARNET SCHOOL BOARD OF DIRECTORS’ MEETING MINUTES

Tuesday, June 3, 2008 – 6:00 p.m. at Barnet School                                                                Page 4

 

IPDP for the licensure period.  After discussing this Motion was made by Shannon Larocque, 2nd by Lori Werdenschlag to accept and adopt the Professional Development Policy as written.  Motion then PASSES.

Acceptable Use of Electronic Resources and Internet – Throughout the document, change “Danville School” to “Barnet School”.  Motion was made by Louis Bushey, 2nd by Lori Werdenschlag to adopt the Acceptable Use of Electronic Resources & Internet Policy as amended.  Motion then PASSES.

-  HIPPA Policy – Motion was made by Louis Bushey, 2nd by Lori Werdenschlag to adopt the HIPPA Policy as written.  Motion then PASSES.

8.   Other Business:  Things that need to be discussed in Executive Session.

 

9.   Future Agenda Items:  1) Climate Survey, 2) Date for School Board Retreat to discuss Principal & School Board goals, 3) Other: start preparing for Strategic Planning.

 

10. Next School Board Meeting(s):

 

CCSU Board Meeting:  Thursday, June 19, 2008 at Barnet School.  5:30 p.m. dinner; 6:00 p.m. meeting.

Regular Meeting:  Tuesday, July 8, 2008 at 6:00 p.m. at Barnet School.

 

10:00p.m.         Break

10:13p.m.         Into Executive Session for personnel.  Motion was made by Shannon Larocque, 2nd by Louis                                 Bushey.  Motion then PASSES.

10:51p.m.         Out of Executive Session.  Motion was made by Louis Bushey, 2nd by Shannon Larocque.  Motion               then PASSES.

                        Action taken:  Motion was made by Shannon Larocque, 2nd by Lori Werdenschlag to grant a staff            member’s request for a one year, unpaid leave of absence.  Motion then PASSES unanimously.

10:54p.m.         Into Executive Session.  Motion was made by Shannon Larocque, 2nd by Louis Bushey.  Motion                           then PASSES.

11:09p.m.         Out of Executive Session.  Motion was made by Shannon Larocque, 2nd by Lori Werdenschlag.

                        No Action was taken.

11:10p.m.         Meeting adjourned.  Motion was made by Louis Bushey, 2nd by Shannon Larocque.

 

 

Respectfully submitted,

 

Kathy Zita

 `~

Barnet School Board

Minute Recorder

 




 

BARNET SCHOOL

BOARD OF DIRECTORS’ MEETING MINUTES

Tuesday, May 13, 2008 – 6:00 PM

at Barnet School

 

Board Members & Administration in AttendanceShellie Samuels, Jim Schenck, Shannon Larocque, Louis Bushey, Lori Werdenschlag, Princ. Kerry Keenan, Supt. John Bacon, Minute Recorder Kathy Zita.

Public In Attendance:  Dave Warden, Carolyn & John Bruckner, Richard Roosa, Rhonda Hannon, Annette Dauscher, Tammi Davis, Jackie Gilmour, Jeff Roberts, Katie Larney-Young, Gail Lantagne, Ruth Vaal, Sandra Mings-Lamar, Marybeth Vereline, Joe Clough, Sally Cook Anderson – Caledonian Record, and teachers & staff: Michelle Ralston – SJA, Sue Roberts, Sue Persson, Caroline Adams, Brooksie Stanton, Cathy Browne, Sue Jensen, Nedra Willard, and Jean Denson.

 

1.       Meeting called to order by Chair Shellie Samuels at 6:05 p.m. 

 

2.      Approval of Minutes: 4/8/08 After reviewing the minutes, the following corrections/amendments were noted:  On page 2, under Princ. Report; 2nd bullet Library/Technology Position, Louis Bushey wanted it noted that he abstained from any decisions concerning this position.  Motion was made by Louis Bushey, 2nd by Lori Werdenschlag to accept the Minutes as amended.  Motion PASSES.  Shellie Samuels asked if it were possible to have the Minutes emailed to the Board members to review before the meetings. 

3.      Public Input At this time Shellie asked the public in attendance if they could introduce themselves and state what item on the agenda brought them to this meeting.  She explained that the Board would then try to address those items before the meeting ran too late.  Most of the public was there to hear more about the 1st / 2nd grade combo, and 8th grade math.  Others were here for discipline issues, NECAP scores and presentation of statistics, Hot Lunch deficit and the increase in cost per pupil.  Motion was made by Lori Werdenschlag, 2nd by Louis Bushey to change the agenda and discuss the 1 / 2 combo and 8th grade Math first.  Motion PASSES.   1) 1st/2nd grade Combo – Princ. Keenan explained to those in attendance the different combinations for the 1st and 2nd grade and how they arrived at this.  Sue Roberts explained that this combination was done in the past and it worked very well.  She doesn’t’ want parents to feel that this is a bad thing or will stigmatize.  The children will feed off the feelings of the parents; if the parents are positive then the children are positive, the same with negativity.  She explained that there is a curriculum that is followed.  The teachers have looked at the needs of the students and at different scenarios or combinations that would work well for them.  Some of the parents asked how the teachers would work it out as for the different levels of reading, math, etc.  S. Roberts said this 1st/2nd combo will be a little different because there are about 44 students, but with the amount of experience between the teachers, we can figure out anything and make it work.  She mentioned that in all the years of teaching, this was the first time that this sort of thing was left up to the School Board to decide on something like this.  Normally because of the teacher’s experience and the fact that they know the students and what would be best for them; the decision is left to them.  Brooksie Stanton said that no matter what the group, you will have lots of different levels of intelligence, etc.  Sue Jensen stated that having a combo class of 17 students requires a lot of planning time for the teachers to make sure they are all on the same page as for the curriculum goes.  Supt. Bacon added that he is in favor of the combo class.  He finds it to be pretty successful not only between the student and teacher but it also helps the children to be role models.  You are also able to balance the class sizes better when you have these waves.   Motion was made by Lori Werdenschlag, 2nd by Louis Bushey to allow the teachers to make the decision on what combo they think will be best for the students.  Motion PASSES.  2) 8th Grade Math (Algebra) - Caroline Adams introduced Michelle Ralston (Chair of the SJA Math Dept).  Caroline quickly outlined her concerns for algebra in 8th grade.   In light of the NECAP & GE test scores, there were 14 students eligible for algebra.  Those students that have been in algebra, it creates a lot of stress amongst the students.  As for the teacher, it is difficult to provide the extra help to the algebra students and still maintain the regular math curriculum schedule.  Michelle Ralston said that her comments have nothing to do with just Barnet School K – 8, but there are things to consider before offering Algebra: a) Is it a phase? b) Are they academically ready? c) Not having any gaps in a Math Program is so important.  K-8 needs a math culture to continue and be nurtured which takes time.  It is important that parents understand how the high school courses work.  Michelle then explained that those students that have taken algebra in 8th grade have trouble later on in upper math classes because when they get to high school they feel as though they should go right into algebra II and wind up missing important components that they will need later when they are taken upper class math courses.  Joe Clough doesn’t agree with the stigmatism theory.  He believes we are preparing our children for high school and they will be at different levels.  Jeff Roberts just wants to know that if a student is ready to be challenged, that they will be given the chance to move forward.  Carolyn Bruckner said that in a K – 8 school system we have the ability to control and see some of the strengths and prevent any gaps.  She feels that algebra I in 8th grade should be an option; it will help to keep those students engaged.  We need to offer them opportunity for students to excel.

BARNET SCHOOL BOARD OF DIRECTORS’ MEETING MINUTES

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Caroline Adams recommends looking at the 7th / 8th grade schedule and see where they are at so that students aren’t held back.  If we have 2 different levels of Math in one room, it would be helpful to have a Math Para to keep things running smoothly.  Motion was made by Louis Bushey, 2nd by Lori Werdenschlag to support the 7th/8th grade teaching team to make a decision that best supports the needs of the Barnet students.  Motion then PASSES.

7:35 p.m.          Break

7:50 p.m.          Meeting resumes.

      3) School Comparison on Education Spending per Student and NECAP scores– (presented by Richard Roosa).  Richard Roosa gave a detailed power point presentation showing the comparisons between Barnet, Danville, Peacham, Walden, Waterford, St. Johnsbury, Lyndon, Concord and the State Average.  He pointed out that comments at the last School Board meeting and information printed in the Caledonian Newspaper were directed at the leadership of this school.  The leadership level consists of Principal, Superintendent, and School Board.  Through the presentation R. Roosa pointed out that the data is insignificant between 2006 and 2007.  There are assumptions made for these tests such as that the same number of children are tested, when in fact some of these students may not be here any more.  R. Roosa in faulting the conclusions on the School data and class data.  A lot of significant data and information that should have been included with the test results weren’t there making it look as though Barnet had a dramatic decline in its test scores when in reality it wasn’t that dramatic.  The conclusions based on the data in inconclusive.  As for the costs going up; it showed 51% was for instruction and 32% for pupil.  Looking at the % difference of Barnet per pupil education spending from the State Average; it seems that some variables weren’t taken into consideration.  The way some of the data is shown isn’t really significant because you need to know how to read it.  Supt. Bacon explained that the financial numbers come from the Dept. of Education website.  It shows Barnet’s tuition for ’04 = $10,091 ($8,041)-State Average, ’05 = $10,273 ($8,525), ’06 = $10,879 ($9,042), and ’07 = $11,332 ($9,795).  He mentioned that he appreciates the analysis given by Richard Roosa.  Supt. said there were 12 areas that looked as though they dropped.  He asked Princ. Keenan to talk to the teachers to see what can be done to bring these areas up.  He also mentioned that the % of students passing is put out there by Principal Keenan.  Cathy Browne said she wants to look at the scores and see where they are low.

 4 Administrative Reports:

      A.   Principal’s Report (see distributed report):

·         FCS Room:  Burleigh Huntoon reported that the 4 stoves and outside counters could be removed and the floor tiles replaced for approximately $500.  He wanted to know if, while the SJA students are here doing the gym lights they should pull the electrical wires to the stoves.  Action Item:  The Board would like for Princ. Keenan to have the SJA students pull the wires from the stoves while they are here.

·         Facilities/Maintenance:  1) The BAC met on May 5th for an update on current and future maintenance needs.  There was discussion surrounding an addition to one or both wings of the school to accommodate increasing enrollment.  It was recommended by the BAC to have the School Board allow an architect to be consulted to draw up preliminary plans with cost estimates.  Motion was made by Shannon Larocque, 2nd by Louis Bushey to approach Mark Wheeler from Danson Architects to meet and discuss the process we could take to do preliminary drawing plans for an addition.  Motion PASSES.  2) Lighting Project is going very well.  Princ. Keenan would like to commend Burleigh for the work and supervision he has been doing.

B.   Superintendent’s Report:

·         New Superintendent – Martha Tucker from Montpelier was selected.  She was a Supt. as well as a Special Services Director.  Beginning in early June she and Supt. Bacon will work together all through June and then starting in July Supt. Tucker will take over.

·         ACT82 – A 2 vote requirement for budgets that exceed the State budget amount.  There wasn’t a vote on doing away with it so it’s still in effect for next year.  Senator Kitchel was concerned about Schools that have to pay tuitions so that you only have to worry about your portion.

·         TAN – Rob Billings is making plans for TAN.  He is looking at borrowing the money from year to year at one interest rate (4%) and re-investing at a 4 ˝ % interest rate so that you can make a little money.  Maybe around $20K??

5.   New Business:

·         Reciprocity Agreement – (from Supt.) Proposed agreement with the other schools to accept students from the other schools for various reasons.  Sometimes there maybe social reasons, personality conflicts between students and teachers or conflicts between parents and teachers, etc.  This agreement between the 4 schools would allow parents to withdraw and enroll their children in another school within the district, at their own expense.    It is proposed that the CCSU schools enter agreement to accept a very limited number of students on a case by case basis from the other member schools for a reduced tuition of $1,000.  Each school would retain the right to deny admission based on a lack of space and its own assessment of the special circumstances upon which the request has been made.  This proposal has not been accepted

BARNET SCHOOL BOARD OF DIRECTORS’ MEETING MINUTES

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by the other CCSU schools yet.  Although they’ve said it looks good, they just need more time to review and consider it.  The Supt. would like Barnet to review it as well and hopefully have something in place for next fall.  You would still be able to count the student as part of your equalized pupil count if a Barnet student went to another school.  The school accepting the student from another school can view progress annually, or during the school year to see how things are going.  Action taken:  The Board will review this proposal and bring it back for discussion at the next Board meeting.

·         Discipline Policy and Procedures – Princ. Keenan explained the Planning Room (PR) procedures.  He stated that it runs very well.  Students are sent to the PR for violating any of the 5 school rules.  The students who are sent to the PR go through a process to help calm them down or to discuss more appropriate behaviors, etc.  The students may have to write a plan which includes steps to take to more appropriate behavior, it is reviewed with the PR staff and a copy is sent home to parents/guardian.  Students, who violate other rules and receive in-school suspension, spend it in the PR.  Sandra Mings-Lamar asked at what point when a student is acting in a threatening manner towards the teacher and/or other students are the steps taken to protect the other students or suspension is given?  Why doesn’t it seem as though the procedures to the policy aren’t being followed?  Shellie Samuels wanted to know if there was a consequence for the grade that student receives because of the ISS.  Princ. Keenan stated that we recognize the needs and concerns for the other students so that any child being disruptive is quickly removed.  We also try to recognize the needs of the disruptive child to help them learn to adapt socially, academically, etc.  Shellie Samuels pointed out that sometimes the needs of one disruptive child may turn into the needs of other children being neglected or suffering because of these disruptions.  Discussion followed concerning the procedures of the PR and the fact that some of the policies don’t seem to be followed or aren’t followed through in a timely manner.  This policy and its procedures will be brought back for discussion at the next Board meeting.

 

6.   Financial:  (see letter from Rob Billings).

·         Audit Findings from June 30, 2007.  We are required by law to do this every 3 years.  They look at Fund Balance, etc. and recorded weaknesses in 5 areas.  Rob has spoken with Mary Collins and Bill Hoar regarding the audit findings. The 5 areas are: 1) Investment Trust Funds, 2) Student Activity funds, 3) Long Term Debt, 4) Cash Collateralization and 5) Hot Lunch Fund Deficit.  After the Board has had a chance to review the packet of information Rob sent, if there are any questions they can contact Bill Hoar, Mary Collins and/or Rob Billings.

·          ’07 Budget Projections – (See distributed report) There is a $57,536 deficit ($37,343 in the general fund and $20,194 for the Hot Lunch Fund).  The Supt. explained the difference between the tax receipts and the State Revenues.

 

 7.  Old Business:

·         Parking Lot Reconfiguration – Seems to be working very well.  Maurice Gingue hasn’t been able to figure out the cost for the extra paving yet.  He will get back to us.  If the Town can do the updates and paving, it would cut the $14K estimated costs by ˝.   We have to see what the Town’s paving budget it.

·         5th Grade position – Daniel Schnare has accepted the 5th grade position for the 2008-09 school year.

·         Food Service Deficit – There was an informational meeting held on April 24th.  About 20 community members and staff participated in the discussion, which resulted in a lengthy list of suggestions.  14 of the participants volunteered to serve on a Food Service Advisory Committee.  This group is scheduled to meet on May 5th.  It was also noted that some of the expenses went towards the repair of some of the kitchen equipment.  Supt. said that the State keeps it separate for Food Service.  He mentioned that they also have grants available to help with repairs.

·         Policy Review and 2nd Reading – 1. Pupil Privacy Rights, 2. Professional Development, 3. Acceptable Use of Electronic Resources and Internet, and 4. HIPPA.  Action taken:  It was decided that these policies should be warned for Adoption and Tabled for a 2nd Reading until the next School Board meeting.

 

8.   Other Business:  Lori Werdenschlag spoke to another School Board member from Waterford who has used climate surveys and have had good results.  (See distributed survey). Lori distributed copies as same for review incase it might be helpful.

 

9.   Future Agenda Items:  1) Test Results, 2) Reciprocity Agreement, 3) Wellness Committee recommendations, 4) Discipline Policy & Procedures and 5) Policies to be warned for adoption: Pupil Privacy Rights, Professional Development, Acceptable Use of Electronic Resources and Internet, and HIPPA.

 

BARNET SCHOOL BOARD OF DIRECTORS’ MEETING MINUTES

Tuesday, May 13, 2008 – 6:00 p.m. at Barnet School                                                               Page 4

 

10. Next School Board Meeting(s):

 

Regular Meeting:  Tuesday, June 3, 2008 at 6:00 p.m. at Barnet School.

 

10:30pm  In to Executive Session for Personnel.  Motion was made by Lori Werdenschlag, 2nd by Shannon Larocque.

11:33pm  Out of Executive Session.  Motion was made by Shannon Larocque, 2nd by Jim Schenck.

               No Action taken.

 

11:34pm  Meeting adjourns.  Motion was made by Jim Schenck, 2nd by Shannon Larocque.

 

 

Respectfully submitted,

 

Kathy Zita  `~

 




 

 


 

Minutes for School Board Meeting on April 29, 2008

 

In attendance: Louis Bushey,  Shannon Larocque, Shellie Samuels, Lori Werdenschlag, Kerry Keenan, Sally Anderson Cook

 

The meeting was called to order at 5:30 pm

 

The Board began the meeting by spending a few minutes discussing interview questions for the 5th grade teaching position.  Shannon Larocque then made a motion to appoint Jim Schenk as a school board director to replace Dick Roosa for the remainder of Dick Roosa’s term.  Lori Werdenschlag seconded the motion.  The motion passed unanimously.

 

Shannon Larocque then made a motion to go into executive session to discuss personnel.  Lori Werdenschlag seconded the motion.  The motion passed unanimously.  The board went into executive session at 5:49 pm.

 

Lori Werdenschlag made a motion to come out of executive session at 11:21 pm.  Lou Bushey seconded the motion.  The motion passed by unanimous vote.

 

Shellie Samuels made a motion to grant 5 additional bereavement days beyond the provisions of the contract to the staff member requesting additional days.   Lou Bushey seconded the motion.  The motion passed unanimously.

 

Shannon Larocque made a motion to appoint Shellie Samuels and Lori Werdenschlag to serve on the Sick Leave Bank Committee.  Lou Bushey seconded the motion.  The motion passed unanimously. 

 

Lori Werdenschlag made a motion to authorize Shellie Samuels to sign warrants.  Lou Bushey seconded the motion.  The motion passed unanimously.

 

Shannon Larocque made a motion to grant a 1 year contract with a 4% raise to the principal.   Lou Bushey seconded the motion.  The motion passed unanimously.

 

Lou Bushey made a motion to authorize Kerry Keenan to offer the 5th grade teaching position to the candidate of choice pending reference checks and licensure verification.  Lori Werdenschlag seconded the motion.  The motion passed unanimously.

 

Lori Werdenschlag made a motion to adjourn at 11:32 pm.  Shannon Larocque seconded the motion.  The motion passed unanimously.  The meeting was adjourned at 11:32 pm. 

 


Minutes for School Board Meeting on April 21, 2008

 

In attendance:  Shannon Larocque, Shellie Samuels, Lori Werdenschlag, Kerry Keenan

 

The meeting was called to order at 5:30 pm.

 

Shannon Larocque made a motion to go into executive session to discuss personnel at 5:30 pm.  Lori Werdenschlag seconded the motion.  The motion passed unanimously.

 

Shannon Larocque made a motion to come out of executive session at 9:23 pm.  Shellie Samuels seconded it.

 

Shannon Larocque made a motion to offer the library/tech position to the candidate of choice contingent on reference checks and licensure verification.  Lori Werdenschlag seconded the motion.  The motion passed unanimously.

 

 

Shannon Larocque made a motion to adjourn.  The motion was seconded by Shellie Samuels.  The motion passed unanimously.  The meeting adjourned at 9:26 pm.

 




 

BARNET SCHOOL

BOARD OF DIRECTORS’ MEETING MINUTES

Tuesday, April 8, 2008 – 6:00 PM

at Barnet School

 

Board Members & Administration in AttendanceShellie Samuels, Richard Roosa, Shannon Larocque, Louis Bushey, Lori Werdenschlag, Princ. Kerry Keenan, Supt. John Bacon, Minute Recorder Kathy Zita.

Public In Attendance:  Dave Warden, Shelby Sargent, Jeff Roberts, Jonathan Kaplan, Marybeth

Vereline, Sally Cook Anderson – Caledonian Record, Jim Ingersen, Joe Clough, Wayne Berge, Katie Larney-Young, Sandra Mings-Lamar, Nancy Bailey.

 

1.       Meeting called to order by Chair Shellie Samuels at 6:00 p.m.

 

2.      Approval of Minutes: 3/11/08 After reviewing the minutes, the following corrections were noted:  On page 2, under Supt. Report; 2nd bullet ACT 82, should read “has been repealed by the house and is going to the Senate”.  On page 3, under Old Business.  Third to last sentence under Strategic Planning, change “Supt. said” to “Richard Roosa said”.  Motion was made by Lori Werdenschlag, 2nd by Shannon Larocque to accept the Minutes as amended.  Motion PASSES. 

3.      Public Input:  1) After School Program/Lack of Leadership - Joe Clough distributed copies of letters describing communications between himself and Barnet School regarding the After-school program.  He voiced his concerns over the lack of leadership and enthusiasm from the school’s administration.  Mr. Clough said he was frustrated over other situations, saying the last straw was the way the After School Program was handled.  Mr. Clough gets the feeling that the administration doesn’t want to get involved.  Other schools have a lot more enthusiasm for this sort of thing.  The School Board responded by reminding Mr. Clough that they were waiting to hear back from him regarding questions they had surrounding the After School program.  Based on the questions the Board had, it was difficult to make a decision, plus it couldn’t be fit into the budget.  An After School Program was tried in the past and after awhile those people organizing it lost interest or there weren’t enough volunteers to keep the program going and it then fell on the responsibility of the school staff.   We’re in the process of trying to survey the whole community to see how they feel about the way things are being handled in general.  2) NECAP Scores/Per Pupil Spending – Marybeth Vereline mentioned that she is very concerned about the NECAP scores and per pupil spending, as well as the Hot Food Program.  She wondered if Princ. Keenan thought things are different now since he has the support of the Board as oppose to when he didn’t.  The Board mentioned that these concerns would be discussed later on in the agenda.  3)  Peacham student riding the SJA bus – Jonathan Kaplan mentioned that there have always been interchangeable buses between the schools.  It doesn’t appear to be a problem of money but rather there supposedly isn’t enough room on the buses for Peacham students.  Mr. Kaplan found out that one of the buses isn’t as full as they were told and would like to pay for the remainder of the year to have his daughter ride the bus to and from the Academy.  Jim Ingersen explained that in the beginning of the school year there are more students.  The high school capacity, once you figure in their equipment and backpacks, etc. is 30 – 35 passengers.  We’re trying to come up with a plan that will accommodate these other students.  We’ve taken Peacham students in the past if there was room.  Supt. mentioned that they are looking into combining the high school runs between Barnet, Peacham, and Monroe, NH.  We’re still working on a solution to this.  Another thing to take into account is that next school year 2008/09 the Academy will be extending their school day so conference periods won’t end until 3:30 p.m. or 3:40 p.m.  Mr. Ingersen said he doesn’t have a problem finishing out the school year with this Peacham student; he would just need the names of the parents, telephone #’s, etc.  A Motion was made by Louis Bushey, 2nd by Lori Werdenschlag to allow the Peacham kids to utilize the Barnet bus to the St. Johnsbury Academy as long as it doesn’t jeopardize the Barnet students riding the bus to the Academy.  Motion then PASSES.  4) Discipline Policy/Consequences – Jeff Roberts would like the Board to look at the Discipline Policy of this school.  He feels that a number of students who are always sent to the Planning Room are so use to going there that it doesn’t faze them anymore.  There doesn’t seem to be any consequences and now disruptions and behavioral problems seem to be getting out of control.  It seems like the other students who try to learn and do what’s right are beginning to suffer because of it.  Maybe this is why the test scores are so low.  Our leadership needs to look at this to see what can be done to help the situation.  Princ. Keenan explained that there are a few grades that seem to have students with behavioral issues and the steps that they take are: 1) the teacher tries to deal with the situation first.  If the teacher is not able to do this then, 2) the student(s) are sent to the Planning Room to work on a behavior plan of action and 3) while in the Planning Room the person in charge explores what the situation is and works on ways to help the student to make better choices or decisions.  Some of the other public in attendance also felt that the discipline situation needs to be worked on.  Katie Larney-Young said its time we raise the bar and start to challenge these students more.  Joe Clough mentioned that maybe school suspension and/or tougher consequences will make

 

BARNET SCHOOL BOARD OF DIRECTORS’ MEETING MINUTES

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the students (and parents) realize that rules need to be followed.  Wayne Berg pointed out that if these behavioral students aren’t set straight now, then when they get to high school they will be set up for failure because the high schools will not tolerate these things.  The Board agreed that this is something they need to look into.  A motion was made by Lori Werdenschlag, 2nd by Richard Roosa to put the Discipline Policy on the Agenda for discussion at the next meeting.  Motion then PASSES.  5)  Circus Smirkus – Katie Larney-Young wanted to comment that the program was fantastic for the students and adults.  Everyone had a great time.  She thanked the Board for making this happen.

7:35 p.m.          Break

8:00 p.m.          Meeting resumes.

 4 Administrative Reports:

      A.   Principal’s Report (see distributed report):

·         Parking Lot Monitoring:  The student pick-up/drop-off seems to be working better and is an improvement.  Visitor parking was relocated toward the kitchen entrance area so children don’t have to cross traffic into the larger parking lot.  If this will be the new arrangement, then we will need to extend the sidewalks, add some type of retaining wall/curb, and pave?  We’ve gathered some ball park pricing: 1) sidewalks, retaining walls and paving new visitor parking area = $57K.  Option 2) sidewalks, retaining walls and no paving = $48K.   There is also the possibility that Maurice Gingue of Barnet’s Road Dept. will talk to the Selectmen to see about paving our driveway and circle and may be able to help us out with the extension package.  The Board will not make any decision on this parking area until they hear back what Maurice finds out from the Selectmen.  Shannon Larocque also offered to go to the Selectmen meeting.  Action taken:  The Board decided to table this until the next meeting.

·         Library/Technology Position – Narrowed it down to 3 applicants.  It was decided that the last interviews will be held on Mon., April 21 at 5:30 p.m.  The first interview will start at 5:45 p.m. and each interview will be 45 minutes long.

·         5th Grade Position – Received 48 applicants and has narrowed it down to 7.  The first round of interviews will be on April 22 (4 applicants) and April 23 (3 applicants).  The final interview will be on April 29th at 5:30 p.m.

·         Hot Lunch Program – Regarding the $38K deficit.  There will be an informational meeting with anyone who is interested about how the program works and why it doesn’t pay for itself on Thursday, April 24th at 7:00 p.m.

·          Maintenance/Facilities – 1) Oil Delivery: We needed to have another oil delivery because of the long winter. Our Dec. cost per gallon was $2.72.  Now it costs $3.24 per gal. and we had to order a minimum of 5,000 gallons.  Mary Collins recommended to CCSU office that we pay for what we use up to the end of this from this year’s budget, and pay for the remainder from next year’s budget.   2) Facilities Budget: There is $6,089.00 in the budget to paint. Would the Board approve having Norman Stevenson come in to do these projects.  Louis Bushey said that maybe in the future years this could be put out to bid.  The Supt. mentioned that if a project costs over $15K it needs to go out to bid.

·         Master Contract – Is in effect and individual contracts have been issued.

·         Other – Alicia Hingston has been using the FCS room as her classroom.  She would like to have some of the stoves, etc. to be removed because they are taking up too much space in her classroom.  There was discussion on how these would have to be removed since the electrical outlet is in the floor.  A switch plate would have to be put down.  These stoves/ovens are the original ones and therefore wouldn’t likely be able to be sold.  Any cleaning supplies that have been stored in that room should be removed immediately. Princ. Keenan said this would be done by tomorrow.  Action taken:  The Board would like Burleigh to look into removing the ovens and what would be necessary to have this done.

·         AAU Coaches – The coaches are asking to use to use our gym for their practices.  They’ve done this in the past as long as they provide proof of insurance from AAU.  The Board doesn’t have a problem with the AAU teams using the gym for their practices as long as they follow the proper guidelines, policy and procedures for this.

·         Graduation Day 6/10th This is the same night as the School Board meeting.  The Board decided to change the regular scheduled meeting to Tuesday, June 3rd at 6:00 p.m. instead.

B.   Superintendent’s Report:

  • K – 2 Class Configuration for 2008/09 - See distributed memo from J. Bacon dated 3/26/08 as well as sheet by Princ. Keenan dated 4/8/08.  The enrollment shows 21 Kindergarten which will be divided into 2 classes, 1 (11) and 1 (10).  1st Grade has 25 and 2nd Grade has 22.  Princ. Keenan met with the teachers involved and came up with 3 options:  1) Have Three 1-2’s with 8 & 8, 8 & 7, and 9 & 7.  2) Have 1 first grade class of 16, 1 first/second grade class of 9 & 6, and 1 second grade class of 16.  And 3) have 2 first grade classes of 12 & 13 and 2 second grade classes of 11 & 11.  This option would require an additional

BARNET SCHOOL BOARD OF DIRECTORS’ MEETING MINUTES

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teacher and classroom space.  After reviewing this information, the Board felt that option 3 isn’t in our budget nor would we have the space right now.  The second option seems like it would cause stigmatism. 

The teachers feel that this would work better than Option 1 but are willing to work with whatever the Board decides on.  The Supt. is recommending the first option.  It would allow 3 places to put the challenged students.  The only difficulty would be math.  You could have all the 1st graders with one teacher, all the 2nd graders with one teacher, and have a 1st/2nd combo class for another teacher with a Para.  This configuration will be better for the kids.  There was discussion that followed that if there is a bubble coming and we’re running out of space, then we will need to have combo classes or start talking with Peacham to combine in someway; or add mobile classes or maybe not have 7th and 8th grade here.  Sandra Mings-Lamar pointed out that if you had 3 classes of 1st/2nd combo then the teachers can work together.  She also felt that maybe a committee should be put together to see why the tests scores are coming down and if people are still going to want to move to Barnet if this continues; or is it just a bubble right now.  There are different grants that can be looked into to expand the building if necessary.  There is also State Aide available if Barnet and Peacham were to merge.  Combo classes have been tried in the past.  The teachers really don’t want to do combo classes but whatever the decision the 3 teachers will work hard.  Nancy Bailey pointed out that with combo classes you have a problem with the Specials, i.e. Music and Art.  Some of the Board members are leaning towards the first option but the Board would like to give this more thought and decide at the next meeting.

·         Spending per Equalized Student – (see distributed sheet) It shows the Amount/Rank (#1 being the highest, #253 being the lowest) for the years 2001 to 2008.  2001 = $7,912/# 35. 2002 = $8,407/# 42, 2003 = $8,644/# 57, 2004 = $9,271/# 45, 2005 = $10,206/# 41, 2006 = $10,142/# 94, 2007 = $11,124/# 83, and 2008 = $11,852/# 73. After reviewing a 3 year comparison, the Supt. mentioned that we’ll have to watch the spending.  If ACT82 isn’t repealed, then we are at a 2 vote category. 

·         Test Results for NECAP – (see distributed sheet) It shows the percentages of Barnet Students meeting or exceeding standards on the NECAP tests. The results for Reading and Math for grades 3 to 8 show a decline in the test scores from 2006 to 2007.  For 2006 the average reading percentage for these grades was 85%; for 2007 it was 76%.  The average Math percentage for these grades was 80% for 2006 and 72% for 2007.   Princ. Keenan isn’t sure why it dropped but they are trying to identify those students that dropped in their test scores and see how we can help them.  He mentioned that we no longer have the funding for the summer school program to help some of these students.  The Supt. agrees the analysis that the teachers are doing is important to find out who the students are so that we can help them.  Marybeth Vereline questioned the quality of the teachers; is there complacency? Could it be the curriculum? These results cause concern.  Princ. Keenan said that some of the senior people at the school have just finished a Masters Degree that they’ve been working on.  Everyone agrees that we need to find out what is causing this; what is contributing to it; and whether it is going to continue to drop.  Action taken:  The Board would like a report of what the teachers are finding with the decline in the NECAP tests.  The Supt. is also looking at the School’s Action Plan.

5.   New Business:

      Superintendent Search – Interviews will be tomorrow and Thursday.  Some candidates have withdrawn and others have come in.  There are about 5 candidates to interview.  Then recommendations will be made to the Executive Committee.

6.   Financial:  The minutes from the Town Meeting has a correction for the amount of the school budget which needs to be noted in the School Board minutes.  A motion was made by Louis Bushey, 2nd by Richard Roosa to correct the amount of the Expenditure budget from $4,429,619.00 to be $4,249,619.00.  Motion then PASSES.  The General Fund operating statement shows a deficit of $57K; $37K from the general fund and $20K from the Hot Lunch fund.  The reason for this is due to SPED costs budgeted which were $405,024 and projected for June 30, 2008 are $504,883.  The Supt. went through and answered any questions the Board had.  Discussed how the Food program has a deficit and whether it might be because there are reduce rate participants or a lower rate of participants.  There are different aspects that need to be looked at.

7.   Old Business:

·         Climate Survey – (see copies distributed by Richard Roosa) this is intended to be more stable then a satisfaction survey.  It looks at the whole school and operation.  The Parent Satisfaction Survey seems to just focus on the Principal and what your opinion is of the person as oppose to what you think others will think as well.  It should be given to 5th grade and up.  Give it to parents, students, and community members.  It gives the big picture.  Lori W. said that something like this could also help with the Strategic Plan.  It would be a good idea to have another type of survey focusing students that have already gone through the school system to get their input as well.  Action taken:  The Board would like to have Richard Roosa go back and get more information and details on this school climate survey, i.e., timeframe, things like that.

BARNET SCHOOL BOARD OF DIRECTORS’ MEETING MINUTES

Tuesday, April 8, 2008 – 6:00 p.m. at Barnet School                                                                Page 4

 

8.   Future Agenda Items:

 

      1) Discipline Policy and Procedure

      2) Parking lot Paving, sidewalks, etc.

      3) Class Configuration – Decision.

      4) Chocolate Milk discrepancy and the Wellness Team

 

9.   Next School Board Meeting(s):

 

Regular Meeting:  Tuesday, May 13, 2008 at 6:00 p.m. at Barnet School.

 

11:37pm  In to Executive Session for Personnel and Negotiations.  Motion was made by     Louis Bushey, 2nd by      Shannon Larocque.

11:55pm  Out of Executive Session.

               Action taken:  A motion was made by Lori Werdenschlag, 2nd by Louis Bushey to issue contracts to the current teachers.  Motion then PASSES unanimously.

11:56pm  Meeting adjourns.  A motion was made by Richard Roosa, 2nd by Shannon Larocque.

 

 

Respectfully submitted,

 

Kathy Zita




 

 


 

BARNET SCHOOL

BOARD OF DIRECTORS’ MEETING MINUTES

Tuesday, February 12, 2008 – 5:30 PM

At Barnet School

Board Members & Administration in Attendance:

Chair Shellie Samuels, Carolyn Bruckner, Nancy Frank, Richard Roosa, Shannon Larocque, Princ. Kerry Keenan, Minute Recorder Kathy Zita.  Not present:  Supt. John Bacon, Rob Billings.

Public in AttendanceDave Warden, Sally Anderson – Caledonian Record, Katie Larney-Young.

 

1.       Meeting called to order by Chair Shellie Samuels at 5:40 p.m.

2.      Approval of Minutes – 1/8/07:  Motion was made by Carolyn Bruckner, 2nd by Nancy Frank to accept the Minutes as amended.  Motion then PASSES. 

3.   Public Input:  None.

4.   Administrative Reports:

A.   Principal’s Report: (see distributed report)

·         Facilities/Maintenance – 1) 2 weeks ago, over the weekend someone threw a beer bottle through one of the classroom windows.  Burleigh made temporary repairs and police were notified.  Mayo’s glass ordered a replacement window which has been installed.  2) SJA electrical students can’t use their staging so we will need to rent a lift for them when they replace our gym lights over winter break.  This will increase our costs by about $350 in order to rent staging.  Also, since our last meeting, we’ve been notified that the students can’t do the project over the break.  If they do this project while school isn’t in session, then they will have to get background checks, etc.  They can probably do it in May when PE is outside.  3)  One of the Town trucks backed into one of the parking lot lights which will have to be replaced.  We’ve put a request into Bill Hoar to see if it can go through the Town’s budget.

·         POA/DRA December tests results – Last meeting it was asked why some of the results in grades 1 and 2 were lower in Dec. than in Sept.  Princ. said he found that the standards were considerably higher in Dec. compared to Sept.   After reviewing the results, the teachers are working with Title I teachers to regroup some of the students. 

·         Teachers In-service – On Jan. 21st all teachers participated in professional development opportunities.  The morning meeting was held at Danville School with our grade level colleagues from Walden, Peacham and Danville to discuss various student work samples and then share ideas and strategies for improving teaching and learning.  In the afternoon we met back at Barnet to learn more about formative assessment from some of our colleagues who have had recent coursework and have used these strategies.

·         Student Activities/Issue – The dates have been confirmed for the 7th & 8th grade trips.  7th grade will visit Quebec City on May 29-30.  Fundraising has been through the basketball concession for this.  The 8th grade will partake in the Northern Forest Challenge on April 28th at Barnet School, May 20th at North Woods Stewardship Center and from May 28-30 on the Connecticut River.  Fundraising has been through the soccer concession and the Barnet Bowl and also the annual auction.  Families will be meeting on Feb. 13th to discuss an additional week-end trip to celebrate 8th grade graduation.

·         Circus Smirkus – Will for 2 weeks from March 24th to April 4th.

·         Pre-Town Meeting – Wed., Feb. 27th at 7:00 p.m. at Barnet School in the gym.

·         School Report – Supt. suggested having a School Report night in April to go over any questions/concers people may have regarding the school report.  Maybe tie it into the Education Fair in May because there is normally a good turn out.  The School Board is fine with the idea of moving the School Report to May in conjunction with the Educational Fair.

B.  Superintendent’s Report:  The Supt. wasn’t present tonight therefore there was nothing specific to       report.  The Board will check with the Supt. to see if Rob Billings can make it to the Pre-Town meeting.

5.   Financial:  ’09 Budget

·         The budget amount changed from $4,344,251 to $4,264,748 due to a change in the announced tuition differences.  Therefore someone from the Board will have to make a Motion to amend the budget amount at Town Meeting.  This new balance reflects an increase of $18,807 or 0.44% increase from last year’s budget.  Nancy Frank recommends having the summary sheet handouts which was very helpful.  Also, remind Rob Billings to have the handouts look like what is in the Town Report otherwise it is very confusing.

6.   Old Business:

·         Parking Lot Reconfiguration & Traffic Circulation – Discussion on possible ways to divert the traffic circulation so that it’s safer.  Students are still being dropped off and walking in the parking lot where it is difficult for drivers to see if anyone is behind them when backing up.  It is hard to try to do anything during the winter.  Princ. Keenan has Nedra patrolling the parking lot in the afternoon when there is a lot of traffic and activity going on.  He will have Burleigh patrol in the morning to see how that goes.  This item will be brought back for discussion at the next school board meeting.

BARNET SCHOOL BOARD OF DIRECTORS’ MEETING MINUTES

Tuesday, February 12, 2008 – 5:30 p.m. at Barnet School                                                         Page 2

 

·         Review Vision Survey – (see distributed sheets) Princ. Keenan explained how he does the Words of Wisdom every morning during announcements to tie into the Vision Statement.  He also commented that the Vision Statement is very important to the Strategic Plan.  He is hopeful that the vision survey will be very helpful to the planning of the strategic plan.

·         Library/Technology Position – The Princ. took the suggestions from the last school board meeting and developed a new ad for the position. (see distributed ad)  After reviewing, the Board challenged if the grammar was correct in sentence “Communication skills “which” facilitate collaboration…. Or should it be “that” facilitate collaboration.  The only other thing would be to put a deadline date for sending the resumes.

·         Enrollment – Shows K = 20 students, 1st = 25, 2nd = 21, 3rd = 17, 4th = 15, 5th = 12, 6th = 21, 7th = 18 and 8th = 22.  Discussed different scenarios as to where another teacher would be best utilized.  Also, check to see if any of the teachers would want to consider applying for the 5th grade position.  Nancy Frank mentioned that we should check the Master Contract before doing this to see if it can be done.  She also mentioned that the Supt. has a good idea on teacher/class configurations.

·         After School Program – Joe Clough was not present at this meeting and the Board hasn’t heard anything from him since earlier discussions on this. 

7,   Other Business:  1) Dave Warden said the Burleigh Huntoon mentioned that we didn’t receive the Grant for the generator; it went to Danville instead.  We should keep re-applying for this grant.  2) Kathy Zita wanted to take this opportunity to recognize and thank Nancy Frank and Carolyn Bruckner for their years of service as School Board members since their terms are up and neither will be running again.  She stated that she has been recording the Barnet School Board minutes since 2000 and that Nancy was on the Board before that time.  Carolyn used to be the only person who would attend the meetings as “public” and when one of the Board members resigned Carolyn was asked and accepted to step in.  Their time and dedication to the school and community is invaluable.  A Motion was made by Richard Roosa, 2nd by Shannon Larocque to recognize Nancy Frank and Carolyn Bruckner for their years of service on the School Board and that their involvement will be surely missed.  Motion then PASSES.

8.   Future Agenda Items:

  • Parking Lot Reconfiguration and Traffic Circulation.
  • Teacher Recommendations for 5th grade position.

9.   Next School Board Meeting:

 

      Regular School Board Meeting: Tuesday, March 11, 2008 at 5:30 p.m. at Barnet School.  This will be a re-organizational meeting.

      CCSU Board Meeting:  Thursday, March 20, 2008 at 6:00 p.m. at Walden School.  Dinner at 5:30 p.m.

 

7:00 p.m.    Break.

7:20 p.m.    Into Executive Session for Personnel.  Motion was made by Carolyn Bruckner, 2nd by Nancy Frank.

7:52 p.m.    Out of Executive Session.  Motion was made by Richard Roosa, 2nd by Nancy Frank.

                  Action TakenMotion by Nancy Frank, 2nd by Richard Roosa to grant extended leave to the staff             person who requested it.  Motion then PASSES.

8:00 p.m.    Meeting adjourned.  Motion was made by Shannon Larocque, 2nd by Carolyn Bruckner.  Motion then      PASSES.

 

       

Respectfully submitted,

 

Kathy Zita

 

Barnet School Board

Meeting Minute Recorder




 

 

BARNET SCHOOL

BOARD OF DIRECTORS’ MEETING MINUTES

Tuesday, January 8, 2008 – 5:30 PM

At Barnet School

Board Members & Administration in Attendance:

Chair Shellie Samuels, Carolyn Bruckner, Nancy Frank, Richard Roosa, Shannon Larocque, Princ. Kerry Keenan, Supt. John Bacon, Bus. Mgr. Rob Billings, Minute Recorder Kathy Zita.

Public in AttendanceDave Warden, Katie Larney-Young, Lori Werdenschlag, Sandra Mings-Lamar.

 

1.       Meeting called to order by Chair Shellie Samuels at 5:34 p.m.

Approval of Minutes – 12/18/07:  After reviewing the minutes, the following changes/corrections were noted: page 1, under item # 2 change the first sentence to read that Richard Roosa started off by reviewing the topic and updating those in attendance what has brought us to this point.  Also under item # 2, near the end, add a “d” to the word “suppose”.  On page 2, item # 4, 3rd bullet, change phone “system” to “Service” and add “which was budgeted in 2 places”.   Motion was made by Carolyn Bruckner, 2nd by Richard Roosa to accept the Minutes as amended.  Motion then PASSES. 

3.   Public Input:  Princ. Keenan said he had a request by Dave Warden.  Since Dave is always at the Board Meetings he wanted to know if it was possible if he could receive copies of the information being discussed or distributed.  The Board doesn’t object to this so Dave’s request will be granted.

4.   Administrative Reports:

A.   Principal’s Report: (see distributed report)

·         After-School Program – (Note: Joe Clough was not present during this discussion, he was supposed to be at this meeting) There was a revised sheet distributed with updates since the last meeting.  Right now we just need to find a way to make this happen and how to fund it since it isn’t in the budget.  There was a lengthy discussion as to whether this program should be run through the school.  All the Board members agree that it should be offered to students.  Some of the Board members don’t think it should be run through the school because even if it is started off being organized by parents or some other facilitator, down the road if no one wants to be involved, it then becomes the responsibility of the Principal, teachers, staff, etc.  Richard Roosa suggested we need to have more discussion framing our expectations, supervision, etc. for this program.  We might also want to consider a policy for this.  Princ. Keenan had a sample policy of Thetford’s After-School Program.  It could be used as a guideline for setting up our after school program.  It was also discussed how if it ran through the school, then it would have to be an employee with benefits, etc. hired through the school.  Supt. suggested another way to start is to have those people who volunteered to do projects on certain days and to have students signed up for certain activities.  Nancy Frank and Carolyn Bruckner feel that the best thing to do is to turn this program back over to Joe Clough and have him organize it.  Rob Billings agrees and that the only thing the Board do is to allow them to use the facility.  Nancy Frank said we need to figure out what our goal is; is this program just for sports students or any student.  Richard Roosa commented that if this is going to be done, it should be done well.  Maybe have it presented to the town.  After more discussion, a Motion was made by Richard Roosa to have Joe Clough put up a RFP to do this program.  Richard withdrew this Motion after more discussion.  Afterwards the Board came up with the following decision:  1) they do not want it to be a school run program because of the liability; 2) they do not want to fund it because the budget won’t allow it; and 3) If Joe Clough came up with a way to organize, run, and fund the program, the Board doesn’t object to him using the facility for this program.

·         Staff Development/Curriculum & Instruction:  POA/DRA results for December are attached.  It showed that Kindergarten results went up from Sept.  The Board questioned why the 1st grade results went down in each category.  Princ. Keenan said this is what we’re looking into.  2nd grade went up in Text Level but didn’t fair as well in Dictated Paragraph.

·         Principal’s Goals Update: Review of the Vision and Mission Statements.  Princ. has distributed surveys for the staff in order to get some feedback and suggestions about where we are and where we need to get to in order to accomplish our vision.

B.  Superintendent’s Report:

·         January In-service – (see distributed memo dated 1/2/08) there will be SU wide activities planned for the morning and building based activities for the afternoon.  We are asking PreK – 8th grade teachers to identify a student(s) who are not quite meeting the standards.  Teachers will then meet by grade level to analyze and share plans to see what might be helpful to the student(s).  Guidance Counselors, PE, Art, Music and foreign language teachers are asked to meet and share a problem or situation that they’ve encountered in their field to see how others may have handled it.  Writing is Danville’s area of weakness, so this will be addressed as well.

 

 

BARNET SCHOOL BOARD OF DIRECTORS’ MEETING MINUTES

Tuesday, January 8, 2008 – 5:30 p.m. at Barnet School                                                             Page 2

 

·         Trustees Leadership Meeting – I’m part of the Trustees Leadership Group and we’ve just met with the Commissioner.  It doesn’t seem that within the Legislator there is anyone currently working on Supervisory Unions joining together.  Therefore his proposal will most likely be dropped.  We also spoke about ACT82 and the different aspects of what it may need to be worked out.  Some issues don’t fit the 2nd vote situation.

·         State Wide School Calendar – A law was passed to have a State wide School calendar but the committee can not agree on what it should consist of as far as days off, in-service, etc.  So right now it is in limbo until everyone can agree on what it should be.

5.   New Business:

      Warning for Town Meeting – Shellie Samuels had a question on item # 3 regarding the generator and how it was discussed to have this item put on the Town’s Budget.  The Supt. explained that it would cost Barnet “less’ if it went through the school’s budget because of the grant they would only have to pay half the cost.  If it goes through the Town’s budget then we have to pay the whole amount.  Shannon mentioned that he will be meeting with the Select Board on Monday.  It would be nice to have their support on this Article.  Supt. wanted the Board to carefully look over the Warning and decide if they will be adding, changing, etc. the Articles mentioned.  The Board will do this after they review the ’09 Budget.   If everything is in order then they will each need to go to the Town Clerk to sign in person.  This year for Town Meeting the School Budget will be first in the morning.

6.   Financial:  ’09 Budget – 3rd Draft (presented by Rob Billings)

      Rob began his presentation by deeply apologizing to the Supt. and the School Board members for a mistake he made in transposing some numbers that we gave to him regarding tuition costs, which once corrected had a positive impact on the budget.

·         We are no longer over the Threshold amount, therefore no penalty involved.

·         Health insurance increased 5%, no dental insurance premiums increase, and Workers Comp premiums increased 10%, no change in group life or disability insurance rates.

·         Update CLA on 12/14/07, Statewide Tax Rate recommendations by Tax Commissioner at “2 cents less than last year”.

·         Took out 1 teacher position, 1 Para position and the new mower.   Supt. instructed Rob to eliminate the teacher position because he thought that was what the Board wanted.

·         Princ. Keenan reduced the teachers’ budget by an additional $17K.  Princ. Keenan wanted to know if the Board would consider not cutting so deep since finding out about Rob’s mistake.

·         $125K in unreserved balance.  Could use it to bring LTM up to where its supposed to be and still have some to help off-set other areas.

There was discussion surrounding the teacher position.  4 teachers would be ideal for the 1st and 2nd grades because of the dynamics of the SPED students; they work better when they are split up.   What happens if we put the 4 teachers in for the 1st/2nd grades and then more Kindergarteners enroll and we have to get another teacher to accommodate them?  There was discussion on different scenarios to utilize a 4th teacher, i.e. co-mingling or sharing the teacher’s time.  Maybe have a transition year from K to 1st grade for K students who seem more advanced.  There was also some discussion of moving one of the teachers from 1st grade to the 5th grade position.  After a lot of discussion on this, the Board would like the teacher position to be put back into the budget.

At this point in the meeting it was decided to take a break.

7:45 p.m.    Break

8:08 p.m.    Meeting resumes.

The conversation continued on discussing what needed to go back into the budget.  The Board discussed the different alternatives surrounding the new mower, whether we should purchase, lease to purchase, or contract services.  Contracting services, although would be around $3K for the first year, wasn’t very reliable.  They would mow every 10 days starting May 10th and ending Sept. 15th.  They would mow the Rec. Field and up to the School during the week and then mow the back of the School on the weekends.  There is concern with this because sometimes parents bring their children to play here to play on the weekends.  There was mention that the one time purchase price of $11,409 would come out of Burleigh’s budget and the mower would be good to last about 10 years.

Shannon Larocque was asked for his ideas on the LTM.  Shannon said he’d like to see a good chunk put back into the budget to replenish the LTM.  He also stated that LTM should be used for the physical plant, parking lot, things of that nature.  Rob Billings said that some of the unreserved surplus could be used for the LTM and the Hot Lunch Program.  He also thinks it’s important to leave something of a balance in the unreserved for unforeseen situations.  There was also discussion on what should go back into the teachers’ budget.

Action taken:  The Board agreed on the following, need to add the following 2 Articles to the Warning for Town Meeting: 1) $37K from the FY 06/07 unused balance fund to replenish the LTM; 2) $38,509 from the FY 06/07 unused balance fund to go into the Hot Lunch Program.  This will leave an unreserved balance of $50K.

BARNET SCHOOL BOARD OF DIRECTORS’ MEETING MINUTES

Tuesday, January 8, 2007 – 5:30 p.m. at Barnet School                                                           Page 3

 

Action taken: The Board would like the following additions/reductions for the budget: 1) Add $47,211 for the teacher position; 2) Add $10,600 to teacher supplies; 3) Add $11,500 for new mower under Burleigh’s budget; Take Out $1,360 that was in there for mini-bus (per trip svc).  This will bring the new total to $4,344,251 which is a $98,310 increase or 2.31%.  Motion was made by Carolyn Bruckner, 2nd by Nancy Frank to adopt the School Budget in the amount of $4,344,251 for FY09.  Motion then PASSES.

7.   Old Business:

·         Strategic Planning Process:  1) Danville would like to join with Barnet and share the training costs.  They would like to start later, i.e. in the spring because they may be getting a different School Board this March. 2)  How extensive to you want this to be?  The only concern with putting it off until spring is Winton’s schedule and not being able to get the planning done before the summer deadline.  Action taken:  it was decided to start to make plans in the spring, get everything in line for August and have people, committees, etc. start at the beginning of the school year when everything is fresh and everyone is ready to go.  New Board members could attend the session with Winton at Danville’s meeting.

·         Job Description Library Media Specialist/Technology Education ad – (see distributed ad) Princ. Keenan recommends staying with 1 person to handle both areas.  He has also spoken with Melissa Bushey, who is currently going through a program such as this, and she said it is common to have a person handle both areas.  There is some concern that 1 person would be handling 2 big jobs and that the technology aspect of the position could get neglected.  The Board reviewed the ad and made the following recommendations: Under Expected Qualifications, 5th bullet, add to teach “the use of” computer…., also add a bullet for “Experience preferred but not necessary” and a bullet for “K – 8th grade school”. 

·         Grade 5 Teacher ads – (see distributed ad) The Board reviewed the ad and made the following recommendations: add a bullet for “K – 8th grade school”, also add a bullet “Become part of a team” something that sounds exciting.  Action taken:  The Board would like for Princ. Keenan to bring back the revised ad for review at the next meeting.

8.   Future Agenda Items:

  • Plan for Town Meeting
  • Traffic Circulation

9.   Next School Board Meeting:

 

      Special Meeting for Executive Session “only” dealing with Personnel issues will be on either January 29th or 30th.  Supt. will notify the Board which date when it is confirmed.

      Regular meeting will be on Tuesday, February 12, 2008 at 5:30 p.m. at Barnet School. 

 

9:45p    Into Executive Session for negotiations and personnel.  Motion was made by Nancy Frank, 2nd by Shannon Larocque.  Motion then PASSES.

10:34p  Out of Executive Session. Motion was made by Carolyn Bruckner, 2nd by Richard Roosa. Motion then          PASSES.

            No Action Taken.

10:35p  Meeting Adjourns.  Motion was made by Nancy Frank, 2nd by Richard Roosa.  Motion then PASSES.

       

Respectfully submitted,

 

Kathy Zita

 

Barnet School Board

Meeting Minute Recorder

                                                                     


Schoolboard Meeting Archive 07